Water Management Admin Assistant

Job Responsibility:

Who we are

The Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Our team is made up of committed and passionate experts in their fields, including scientists, engineers, researchers, educators, stewards, planners, foresters, recreation experts and much more. Every day, we come to work to improve the health of the natural environment of the Grand River watershed for those who call it home or come to visit. We are a progressive team, dedicated to lifelong learning, collaboration and making a positive impact.

The Grand River Conservation Authority is part of the Lake Erie Source Protection Region, delivering a program to protect municipal and First Nations drinking water sources from overuse and contamination.

Who you are

You want to be part of an organization with an environmental goal. You want the work you do to make a difference. You like a team environment where everyone has an opportunity to contribute to achieve a shared goal, no matter their background or level of education and experience. You like problem solving, expanding your horizons and making even the smallest positive impact for your community and the planet.

Why work for us

At the GRCA, we don't just talk about work-life balance, we promote and encourage it. For this position we offer flexible work hours and wellness initiatives like onsite yoga and an Employee Assistance Program. Our team feels a connection to their work, each other and the community we serve, and when you're “at the office”, you won't feel like you're “at the office.” Our Administration Centre is located in a tucked away, natural oasis next to the Shade's Mills reservoir, where a walk or lunch at the picnic tables provides the opportunity to be immersed in nature.

We offer staff development plans and open doors to help advance your career, and our employees benefit from being part of the Ontario Municipal Employees Retirement System (OMERS), with 100% matching contributions from GRCA.

Overview of the Opportunity

Reporting to the Supervisor of Administrative Services, the Water Management Administrative Assistant is responsible for providing administrative support to the flood operations, water control infrastructure, and water resources departments, and direct administrative support to the Managers of these program areas. This position also provides administrative support for the Lake Erie Region drinking water source protection program. One of the primary tasks for this person will be remediating source protection documents to ensure they are compliant with requirements under the Accessibility for Ontarians with Disabilities Act (AODA).

Specific Accountabilities

· Flood Warning Program Support: Maintain the flood warning guide and associated contact database and arrange bi-annual publication and distribution, coordinate related b-annual meetings with applicable external emergency management agencies. Maintain the Duty Officer on call schedule, the flood warning and reservoir operations system.

· Source Protection Program Support: Review and remediate reports and other documents to ensure AODA compliance. Support other administrative functions including document management, public consultation, financial tracking and meeting coordination.

· Provide administrative support for the day-to-day operations of the flood operations, water infrastructure, and water resources department Managers and staff (supported departments), including maintenance of filing systems and technical library, organizing meetings and events, and preparing agendas and minutes as requested.

· Advanced knowledge and related job experience in Microsoft Office 365 (i.e. Word, Excel, Access, PowerPoint, Outlook, SharePoint and Teams), Adobe Acrobat and creating and remediating documents for AODA compliance is required.

· Ensure web content on webpages related to supported departments is AODA compliant, and work with staff to assist in drafting and modifying website content as required.

· Act as Duty Officer as part of regular rotation schedule.

· Provide coverage for other administrative staff and support to other departments as required including front desk coverage, and act as back up to the Planning & Regulations Administrative Assistant.

· Other related duties as assigned by the Supervisor of Administrative Services or the Managers of supported departments.

Education

· College Diploma preferably in administration. A diploma in Environmental Science or Environmental Technician will be considered.

Experience

· Minimum 2 years of related experience. Experience working in an administrative role in an emergency management or public safety environment would be beneficial.

· Advanced computer skills and full knowledge and competency with Microsoft Office suite (i.e. MS Word, Outlook, Excel, Project, Access and PowerPoint). Knowledge of Adobe Acrobat and AODA requirements for customer service and document management.

· Demonstrated experience in file and document management.

· Proven communication (written and verbal) skills, interpersonal skills and ability to work in a team or independently with limited supervision and maintain a high level of work productivity and quality.

· Excellent organizational skills.

· Working knowledge of environmental resource management and/or water management, and familiarity with the Conservation Authorities Act is preferred.

· Demonstrated ability in the use and interpretation of GIS mapping, orthoimagery and legal surveys.

· Knowledge of basic emergency management in Ontario is preferred.

Competencies and Abilities

· Professional Judgement

· Integrity/Ethics

· Goal/Action Oriented

· Customer Focus

Compensation and Benefits

· Annual salary pay range $49,308.63 to $59,991.49.

· Comprehensive benefits package with mental health services and preventative care

· Tuition reimbursement, and computer purchase loans.

· Gold-standard Ontario Municipal Employees Retirement System (OMERS) pension fund with 100% employer matching contributions.

· Free year-round access to GRCA and Conservation Ontario conservation areas (parks).

Approximate Start Date: August 2024

To Apply: Please send a resume, cover letter and resume to View email address on ca.edajobs.com in MS Word or PDF format quote “Water Management Admin Assistant” in the subject line.

Deadline for Applications: 4:00pm July 16, 2024

To view a full with competencies please visit GRCA Job Opportunities

We thank you for your interest, however only candidates under consideration will be contacted.

GRCA is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accessibility accommodations at any point during the application and hiring process, please contact us. Any information received relating to accommodation will be addressed confidentially.

Pursuant to section 29(2) of the Municipal Freedom of Information and Protection of Individual Privacy Act R.S.O. 1990, C. M.56 the personal information contained on this form is collected under the legal authority of the Conservation Authorities Act, R.S.O. 1990, chapter C.27 and is used for recruitment purposes. Questions about the collection of personal information should be directed to the Manager of Human Resources, Grand River Conservation Authority, PO Box 729, 400 Clyde Road, Cambridge, Ontario N1R 5W6. View phone number on ca.edajobs.com.

Job Types: Full-time, Permanent

Pay: $49,308.00-$59,991.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• administration: 2 years (required)
• advanced computer skills and Microsoft Office Suite: 1 year (required)

Work Location: In person

Application deadline: 2024-07-16Expected start date: 2024-08-06