Junior Accounts Coordinator

Job Responsibility:

Accounts Receivable: JP Towing, a family run towing and storage business, has an opening for a Full Time Jr Accounts Coordinator.

Duties and Responsibilities. Reporting to the Management Team at JP Towing Services & Storage Ltd.

Work in collaboration with the accounts payable / bookkeeper and provide support to the department.

Assist in the bi-monthly cheque running process, ensuring cheques are signed by management and shared on time.

Verify all information accurately within our system (In-tow).

Verify driver invoices and examine the details from the tow sheets including details such as, including but not limited to, driver name, amount, car details, VIN Number, and more.

Once verified, the system will automatically send an email to the client, notifying them of the amount owed to us.

Scan each bill and stamp it for record-keeping and customer requests.

Following the scanning process. Additionally, conduct a thorough information verification check when processing statements at a later stage.

Apply payments to AR accounts on our system.

Actively engage in collection efforts for accounts that are past due. This involves contacting clients via phone, email, or mail to remind them of their outstanding balances.

Maintain records of communication and agreements for future reference.

Ensure all vendor files are meticulously organized and up-to-date. This includes updating contact information, payment terms, and any other relevant data.

Coordinate with the accounts department to prepare, print, and distribute the comprehensive financial reports each month to the management team.

Simplify intricate reports as directed by management to enhance comprehension among team members.

Create and uphold a system for managing confidential files related to the company's finances and operations.

Ensure all confidential documents are securely stored and access is granted only to authorized personnel, in compliance with company policies.

Process payments received and apply them accurately to their corresponding invoices in the accounting systems and records.

Regularly review aging reports, which list unpaid customer invoices and unused credit memos by date ranges. Analyse these reports to identify trends.

Ensure that all signed cheques for accounts payable are enclosed in an envelope and prepared to be taken to the post office.

Monitor and order inventory for company office supplies, including printer ink and boxes, using the company credit card for purchases.

Work in close collaboration with accounting team to provide reminders to the management team about upcoming bill due dates to avoid late fees or penalties.

Perform any other tasks as assigned.

Job Competency Requirements - Note special skills required

Strong critical thinking skills and ability to work well individually as well as in a team.

Exceptional organizational and time management skills

Ability to handle confidential and sensitive information.

Superior attention to detail is a must; strong analytical skills are favoured.

Tactful and has a professional demeanor, and ability to interact effectively with managers, team, vendors, and others.

Strong organization, record-keeping and follow-up skills.

Demonstrated excellence in organization and time management skills.

High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation.

Ability to work in a fast-paced environment.

A kind human being.

Required Education/Training

Bachelor's degree in accounting, Finance, or a related field.

Proven experience of 1 years plus in a similar role.

Proficiency in accounting software (e.g.MS Office.)

Strong understanding of accounting principles, practices, and procedures.

Attention to detail and accuracy in data entry and financial records.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

• Extended health care
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Expected start date: 2024-08-12