Administrative Clerk (Fixed Term Contract)

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer, and more interconnected world.

Job Description

Fixed Term Contract - 6 months

• Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software.
• Sorts material that is to be filed according to particular filing systems.
• Classify, code, cross-reference, log and stores records.
• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases. 
• May sort, process and verify applications, receipts, expenditures, forms and other documents. 
• Ensures smooth operation of office equipment and machinery and arranges for any maintenance and repair work. 
• Placing orders for office and lab supplies in the system. 
• Receiving orders (physically & in the system). 
• Entering data into system. 
• Answering e-mails and distributing reports and data to customers via email. 
• Iprocurement – Input invoices and all third-party contractor invoices. 
• Credit card processing and AR inquiry. 
• CA OM User function of creating BOSS numbers.
• Entering payroll in the system. 
• Entering expenses in the system. 
• Perform filing and maintaining filing system. 
• Arranges luncheons, meetings and client functions, and co-ordinates attendees. 
• Arranges travel and accommodation reservations. 
• Assist with Switchboard duties (at some locations). 
• Provides mutual back-up support to other Administrative staff as required. 
• Assist in sample management as required. 

Qualifications

Education:

High School, GED or Equivalent Required

A post-secondary education in a recognized administration program would be an asset

Required:

• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
• A solid understanding of MS Office.
• Oracle applications would be an asset.
• Proven ability to efficiently handle multiple projects in a fast-paced, highly professional environment

Additional Information

Rate: $19 - $21 Per Hour - This is a Fixed Term role with no benefit eligibility.

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This

job description

should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call Show phone number for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

All your information will be kept confidential according to EEO guidelines