Seasonal Events Clerical Assistant

Job Responsibility:

Req ID: 25130 Vacancy Type: Part-Time Number of Positions: 2 Closing Date: 06/10/2024

Job Summary

The Seasonal Events Clerical Assistant provides administrative support for outdoor and indoor events during the peak season.

This role will provide support for large public events produced by both the city and independent event producers, to ensure smooth and successful event delivery.

Duties and Responsibilities

• Assist with administrative duties which support the programs and events offered at the facilities, specifically Mississauga Celebration Square and the Living Arts Centre.
• Assist with inputting and maintaining of client information, cheque requisitions, etc. into SAP, Active Net and weekly work orders.
• Assist with preparation of event documents and reports.
• Assist with client account reconciliation and bill tracking.
• Reconciliation of venue fees.
• Perform various other duties as assigned.

Skills and Qualifications

• Minimum Grade 12 education.
• Previous experience in an administrative role is considered an asset.
• Ability to work independently with good analytical skills.
• Excellent verbal and written communication skills, time management and organizational skills are essential to work in a fast paced environment.
• Emergency First Aid Certification is required.
• Must be proficient in Word, Excel and Outlook
• Candidate will have flexible work hours with in office work at the Living Arts Centre and Mississauga Celebration Square.
• Ability to support onsite during events is an asset.

Hourly Rate/Salary: 19.22 - 22.84 Hours of Work: Up to 35 Work Location: Living Arts Centre Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , Culture & Events Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. All personal information is collected under the authority of the Municipal Act. Equity, Diversity and Inclusion The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. Learn more about the City's commitment to Equity, Diversity and Inclusion. Accommodations The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.