ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

August 24, 2026

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

Division of BioMedical Sciences

Faculty of Medicine

(Full-time, Contractual to April 30, 2027)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the Administrative Staff Specialist III and working as part of a collaborative team in the Division of BioMedical Sciences (BMS) office, the successful applicant will perform a variety of tasks, including coordinating financial, human resources, and administrative responsibilities. The ideal candidate will demonstrate initiative, sound judgment, and discretion while effectively managing multiple priorities in a fast-paced environment. Duties include assisting with reconciling, verifying, and monitoring operating and grant-funded accounts; generating financial reports from Banner; coordinating human resources activities including recruitment, screening applicants, participating in interviews, and onboarding new employees; liaising with faculty members and grant holders with recruitment and appointment documentation; processing employee and student leave, and time entry; maintaining electronic records and internal procedures manuals; identifying and recommending process improvements, and operational efficiencies; planning and coordinating divisional events and special initiatives; liaising with the Marketing and Communications Office regarding website and social media content; working with Media Services (HSIMS) to support the development of promotional materials; directly supervising administrative support staff, including coordinating workflow, assigning and monitoring tasks, and providing guidance as required; providing coverage for the Administrative Staff Specialist III during periods of absence; ensuring all activities are carried out in accordance with established university policies, procedures, and standards; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in progressively responsible administrative positions; completion of a diploma in business, supplemented by coursework towards an undergraduate degree in business administration, public administration, or related field; or any equivalent combination of experience and training. The ideal candidate will possess strong organizational, analytical, communication, and interpersonal skills, with the ability to exercise independent judgment, manage competing priorities, and work effectively both independently and as part of a team. Advanced proficiency in Microsoft Office applications, particularly Excel and Word, is required. Experience supervising staff, supporting recruitment, working with confidential information, Banner, electronic document management systems, and university administrative processes are considered assets.

SALARY $61,099 - $71,679 per annum (Non-Bargaining)

CLOSING DATE September 8, 2026

COMPETITION NO. MUN03601

Please note that we will ONLY accept applications for this position through our website Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to View phone number on jobs.swagapp.com. Call us at View phone number on jobs.swagapp.com for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.

Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact View email address on jobs.swagapp.com directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at View phone number on jobs.swagapp.com.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.