Academic Affairs Coordinator

Job Responsibility:

OVERVIEW

Reporting to the Manager, Academic Affairs, Nursing and HHR Workforce Initiatives, the Academic Affairs Coordinator plays a critical role in advancing academic affairs initiatives within Michael Garron Hospital. This position is responsible for supporting both incoming students and existing staff who serve as preceptors. The coordinator will oversee student orientation, develop educational resources, and implement engagement programs to enhance the student and preceptor experience. Given the expected growth in student placements, this position is key to fostering educational opportunities and aligning with the organization's strategic plan to advance academic affairs. Additionally, the role includes significant administrative responsibilities, supporting unit managers and departments in scheduling and organizing student placements.

PRIMARY RESPONSIBILITIES

• Organize and facilitate in-person orientation sessions for new nursing and PSW students.
• Develop and distribute unit packages, handbooks, and training materials to support student integration.
• Serve as a primary point of contact for students, addressing onboarding inquiries and concerns.
• Coordinate with unit manager and department leads to schedule and organize student placements effectively.
• Develop and implement student and preceptor experience surveys to gather feedback and enhance training programs.
• Organize preceptor education and appreciation days, pre-grad student breakfasts, and other engagement events.
• Provide clinical and educational support to preceptors, ensuring they have the necessary tools to guide students effectively.
• Collaborate with interdisciplinary teams to expand academic partnerships to improve student placement experiences.
• Implement initiatives that enhance student and preceptor experience, aligning with organizational goals.
• Maintain records and track data related to student placements, preceptor participation, and program outcomes.
• Ensure compliance with accreditation, regulatory and/or institutional requirements related to academic affairs.
• Assist in administrative tasks, such as managing program documentation, scheduling student placements, and coordinating placement logistics.
• Contribute to the development of long-term strategies to support growing the student population.
• Advocate for policies and resources that enhance education and academic excellence.
• Act as a liaison between academic institutions and hospital departments to strengthen academic partnership.

EDUCATION

• Registered Nurse or Registered Practical Nurse in good standing with the College of Nurses of Ontario.
• Master's degree in nursing or education (or currently in process) is an asset.

QUALIFICATIONS

• Minimum 2 years of experience in acute care in medicine, surgery, complex continuing care, mental health, maternal newborn and child, and/or emergency areas, preferred.
• Minimum 2 years in academic coordination, student affairs, clinical education or a related role in a healthcare setting, preferred.
• Coordinating student placements in a healthcare or academic setting.
• Experience in student services, academic administration, or healthcare education program management.
• Working with preceptors and faculty to support student training and professional development.
• Managing administrative processes, such as scheduling, documentation and compliance tracking.
• Planning and executing large-scale student engagement event and training sessions.
• Familiarity with interprofessional education principles and working with diverse health professions.
• Experience in data tracking, reporting, and compliance management in an academic or healthcare setting.
• Excellent ability to work independently and demonstrating initiative
• Good work and attendance record required.

• All employees of Michael Garron Hospital (MGH), a division of Toronto East Health Network (TEHN) [formerly Toronto EastGeneral Hospital (TEGH)] agree to work within the legislated practices of the Occupational Health and Safety Act of Ontario.
• All employees of MGH are responsible to contribute to a transparent culture of patient and staff safety by adhering to and abiding by patientand staff safety policies and procedures set by MGH.
• All employees are accountable for protecting the psychological health and safety of themselves and their co-workers through adherence to MGH's policies and practices.