Facilities Work Order Administrator

Job Responsibility:

Position Title: Facilities Work Order Administrator

Location: Royal Avenue YMCA (#10 -620 Royal Avenue, New Westminster)

Terms: Permanent, Full-Time

Start Date: As soon as possible

Salary: $44,100 - $49,000 per year, plus benefits

Reports to:

Manager, Capital Projects & Administration

Benefits:

• Typical 7 hour work day / 35 hour work week
• Extended Health and Dental Benefits
• Competitive paid vacation time off
• Paid sick time and leaves
• YMCA Staff Membership
• Training and Professional Development Opportunities
• Employee Assistance Program
• Be part of a charitable organization that positively impacts the community

Nature & Scope:

Reporting to the Manager of Capital Projects & Administration, this position will be responsible for ensuring all YMCA BC's facilities are in compliance through the Computerized Maintenance Management System (CMMS) .This role will be integral in accurately capturing, inputting and maintaining all relevant information in the database.

Major Responsibilities:

• Coordinating with multiple stakeholders, this role will work with tracking and recording all relevant data while accurately and meticulously inputting this information into the CMMS software.
• Ensure compliance with all relevant facility management regulations, codes, and standards.
• Develop and maintain a comprehensive CMMS database of local, provincial, and federal regulations pertaining to facility management.
• Integrate Building Condition Assessments and Capital Maintenance project completion data into the CMMS.
• Monitor CMMS for outstanding work, completion on time success rates and key metrics and generate performance reports.
• Collaborate with cross-functional teams to implement regulatory compliance strategies and processes.
• Conduct regular audits and assessments to identify areas of non-compliance and develop corrective action plans.
• Monitor changes in regulatory requirements and update facility management policies and procedures accordingly.
• Manage and maintain records and documentation related to regulatory compliance, ensuring accessibility and accuracy.
• Coordinate with external agencies and auditors for inspections and compliance reviews.
• Provide training and guidance to facility management staff on regulatory compliance best practices.
• Analyze and interpret data to identify trends and issues related to regulatory compliance.
• Manage work demand forecasting and allocation for facility management services.
• Collaborate with operational teams to prioritize and schedule maintenance, repairs, and other facility-related work.
• Utilize data-driven approaches to optimize resource allocation and efficiency in addressing work demand.
• Develop and maintain key performance indicators (KPIs) to measure and report on work demand and completion.
• Continuously assess work demand processes and recommend improvements for greater productivity and cost-effectiveness.
• Monitor budgets related to facility management work demand and provide financial insights for decision-making.
• Ensure a safe and healthy work environment by promoting compliance with health and safety regulations.
• Stay up to date on industry trends and best practices related to facility management and regulatory compliance.

Qualifications/Experience:

• 3-5 years of experience in a relevant position managing a CMMS system
• Building trades or technology training considered an asset.
• Knowledge of BC Building Regulations, CSA and ULC considered an asset.
• Ability to work independently in a fast-paced environment with a large complex database.
• Strong attention to detail with a natural pride in one's work.
• Excellent interpersonal and communication skills.
• Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date
• Provide 3 professional references

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our Human Resources department.

About YMCA BC:

YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.

Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC - Even Stronger Together. This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential.

YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.

Application deadline: Until Filled

Thank you for your interest and application.

Due to the high volume of applications received, only short-listed candidates will be contacted.