Building Receptionist

2 Busy Criminal Defence Lawfirms in a shared space are seeking a full time Receptionist for the building.

Day to day duties include, but are not limited to:

1. Courier duties
picking up disclosure from the different Crown offices, from Legal Aid, from KB Mail
paying bail and restitution at Provincial Court counter
filing documents at either Provincial Court or Court of Kings Bench
bank run
registered mail run

2. Phone and Receptionist duties
receiving clients to the building and alerting the appropriate party
receive deliveries
receive phone calls and direct to appropriate party
receive phone calls and take comprehensive messages
placing phone calls including
-calling the Crown office to find out who the responsible Crown is
-calling the Provincial Court to find out a clients next court date
-calling the jail to arrange a secure call with the lawyer

3. Boardroom duties
Arranging for clients to review disclosure at the office  booking the boardroom, sanitizing the boardroom before and after, setting up the disclosure for the client to review, receiving the client and cleaning up after them

4. Other Administrative tasks as required for lawyers and legal staff in the building.

Skills Required:
Be able to use Microsoft Word, Excel, Outlook and Adobe, Google Calendar
Be able to use a photocopier/printer/scanner/fax machine/multiline phone system
Be able to clearly and respectfully communicate in English

This position requires attention to detail, the ability to multitask for multiple lawyers, and strict confidentiality. As such, we are seeking a person who is meticulous, reliable, and takes care and pride in their work.