Executive Assistant (3-Month Contract)

Working Model:
Hybrid (4 days in office)Vacancy Status
This position is for an existing, open vacancyBelong to Something Beautiful
At Sephora Canada, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.Ready for a career glow-up? As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.What You’ll Do:
Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicableManage expenses andsubmitexpense reports for Executive Leader(s)in a timely mannerSupport office management to ensure a clean,organized, and professional working environment for your department’s areaBe present inofficea minimum of 3 to 4 days a week to ensure office standards aremaintainedProvide coverage and support for the Office Manager/Receptionist when they are absentCollaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each daySupport set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key momentsSupport shipping, receiving, storage, and gratis/product distribution for your teamProvidea high levelof administrative support, ensuring quality service and professionalism in every interactionHandle confidential and urgent departmental matters with discretion and sound judgementManage priorities efficiently in a multi-tasked environment and ensure deadlines are metAct as a liaison with internal and external partners at all levels of theorganizationUse professional judgement to screen,prioritize, anddetermineactions for incoming calls and inquiriesOrganizedata, update reports and presentation materials, and support team events, meetings, andtrainingsCollect and track data, research information, sort and distribute mail, balance and process expense reports, schedule andorganizemeetings, and complete other administrative assignments asrequiredWhat You’ll Bring:
You have 5+ years of executive assistant experienceYou have strongorganizationaland multitasking skills, with the ability to manage competing priorities in a fast-paced environmentYou have a high degree of initiative and can work independently while collaborating effectively with a teamYou have the discretion and professionalism needed to handle sensitive and confidential mattersYou are proficient in Microsoft applications, including Word, Excel, PowerPoint, and OutlookYou are a resourceful and creative problem solver with strong attention to detail anda high levelof accuracyYou have strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approachYou are flexible with hours and available to work overtime whenrequired#FSCHIRINGWhat You’ll Get:
Caring Community.
You’ll collaborate with teammates who are equally passionate about innovating, doing the right things, and driving the industry forward – together, united in beauty.Fulfilling Path.
Your career glow-up starts here with access to opportunities that will challenge, stretch, and develop your skills. You’ll have access to the global community of luxury group LVMH (Louis Vuitton Moët Hennessy) for endless career opportunities.Meaningful Work.
As you make an impact on beauty, you’ll feel and see the positive change (consumer, industry, and social) your individual voice is a part of.Eligibility requirements apply to certain benefits and may vary depending on job classification and length of employment.Wealth.
We’re passionate about pay equity and transparency. The compensation ranges between
CAD$76,000.00 - CAD$94,000.00. The final pay offered will depend on various factors, including but not limited to the actual qualifications and experience of the individual, and any additional non-discriminatory, legitimate business factors relevant to the position and/or location.Health.
Choose a healthcare plan to fit you and your family’s needs with medical, dental, vision, life, and disability coverage. Access to our View email address on ca.hrm.tc program to support your mental, financial, physical, and social well-being.Balance.
You’ll be trusted to find the perfect blend of work/life balance that actually works for you with a hybrid work schedule, vacation and flex days, and maternity/paternity leave.Growth.
A career glow-up is built into every role, with access to training and development programs and resources throughout the year.Perks.
Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for gratis, and flash sale discounts on LVMH brands.Support.
Tap into volunteer and donation matching, Employee Assistance Program, and free mental health resources with 24/7 access to Dialogue.Join us and Belong to Something Beautiful.Sephora Canada strongly believes in equal opportunity when it comes to employment and advancement. Our goal is to be inclusive, diverse, and representative of the communities where we work while creating an environment where every person can belong, grow, and build a beautiful career. This commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and/or any other diversity dimensions. Requests for accommodation due to a disability (visible or otherwise), other protected characteristics or other reasonable circumstances can be made at any stage of the recruitment process and during employment by contacting our People team.As part of our commitment to transparency and efficiency, we would like to inform you that we utilize Artificial Intelligence (AI) technologies in our recruitment process to assist in the initial screening and evaluation of applications.
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