Proposal Coordinator

At BWXT Nuclear Energy Canada Inc. (BWXT NEC), we are committed to excellence in every business initiative. With nearly 500 workers across locations in Peterborough, Toronto, and Arnprior, BWXT NEC supplies nuclear fuel and fuel channel components, services, equipment and parts for the CANDU® nuclear power industry.

Proposal Coordinator

We are looking for a Proposal Coordinator for our Peterborough, Ontario site. BWXT NEC's Fuel Handling and Engineered Solutions group is involved in the design, manufacture, development, testing, parts supply, and service of on-power refueling, reactor maintenance, and nuclear medicine delivery tooling sold around the world. We are the original designer of the automated systems that allow 24/7 on power refueling of CANDU reactors and aim to solve some of the Nuclear Industry’s most challenging problems. Today, BWXT’s equipment is being used in most of the nuclear power plants in Canada and is critical to delivering carbon free energy production and lifesaving medical isotopes.

Check out the YouTube video of an innovative product we designed and manufactured in partnership with Bruce Power, called the Bruce Reactor Inspection and Maintenance System Channel Access Device. Go to YouTube and search for video: “Bruce Unveils new BRIMS Tool”. There are exceptional opportunities to learn and grow with a career in the nuclear industry in Ontario.

The Peterborough community invites you to take a deep breath, relax and enjoy life. We have an abundance of recreational opportunities, festivals, and entertainment that is fueled by culture, nature and homegrown culinary experiences. Friendly people, inspiring landscapes and incredible lakes are waiting for you in the heart of cottage country. The region is home to 140,000 people (approx. 83,000 in the City of Peterborough) in addition to the charming towns, townships and villages that make up the County. We offer the best of all worlds here and we’d like you to get to know us a bit better. 

Role Summary:

At BWXT, you will work on technically challenging proposals as a supporting member of the Customer Solutions/Commercial team. Our company supports on-power refueling systems for CANDU reactors and also responds to a range of challenging engineering and supply requests. You will be at the forefront of our customer response. You will help to define the design, development and testing stages of multi-disciplinary projects related to automated and semi-automated fueling machines, robotic systems, and maintenance tooling for CANDU reactors and other related systems. This opportunity will test your ability to cut through ambiguity, to generate technically sound, customized and accurate proposals as part of a multi-disciplinary team. Connecting customers to the best BWXT solution will be your mandate and, as such, building and maintaining internal and external customer relationships are a key part of this role. The proposal coordinator owns the proposal process from customer RFP to order receipt and evaluation and is accountable to produce high quality proposals.

The proposal coordinator will  prepare proposal packages including the supporting pricing activities, Pricing Approval Request (PAR), risk registers as well as customer facing commercial documents. This role is accountable to provide commercial support for proposals and contract management activities. Working primarily with the Engineering and Manufacturing team, they will ensure adherence to company processes, templates and standards, as well as corporate governance requirements.

Your Day to Day: 

Proposals/Documentation

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• Prepare proposals for small to medium sized/difficulty bids in accordance with company policies and procedures
• Direct functional areas and operating groups in preparing the various sections and inputs to the proposal
• Develop proposal strategy in support of the sales strategy
• Direct functional areas in preparing the various sections and inputs to the proposal document
• Support management and account managers in contract negotiations with customers
• Chair Pricing Approval Request (PAR) meetings to obtain necessary approvals for bids
• Participate in project kickoff meetings to pass on all relevant documentation to the project team

Commercial Support and Risk Management:

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• Coordinate and/or Prepare complete and accurate cost estimates
• Direct functional resources to coordinate completion of various proposal sections and inputs to the estimate
• Ensure timely and accurate estimates, contingencies, cash flows,etc.
• Develop and manage internal risk management plans in accordance with company policies and procedures
• Escalate T&C issues to Business Line Managers and Legal to evaluate and propose T&C positioning that balances competiveness and risk
• Assist the project management personnel with commercial claims

Business Development:

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• Take lead, when assigned, in developing and implementing continuous improvement initiatives.
• Compile monthly and quarterly metrics and sales forecasting reports

Contract Management:

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• Screening and evaluation incoming Purchase Orders (PO) for accuracy
• Facilitate DOA approval for PO acceptance
• Process manufactured parts Concession Applications between internal and external stakeholders
• Assist the operations personnel with commercial claims and contract changes
• Maintain the project status and forecast information on the BWXT business system (JD Edwards) for the life of each project

If you see yourself in a challenging, rewarding career at an extremely diverse, technology-driven company, this is the perfect place for you. BWXT NEC’s supportive environment and free flow of information will encourage you to imagine, build, solve and lead.

Required Qualifications:

• Bachelor's degree in Business, Engineering or other technical area, along with 1-5 years of related experience
• Technically minded individual with previous exposure to Engineering project work.
• Exposure to a broad range of interdisciplinary departments: mechanical, I&C, software design and manufacturing
• Experience with high quantity component machining / machine shop is considered an asset
• Excellent written, oral and illustrative communication skills
• Demonstrated leadership skills and the ability to work in a team
• Demonstrated experience constructing proposals using Classification drivers
• Experience in Primavera P6 software is an asset
• Ability to work under pressure and within tight schedules
• Conveys a diplomatic/professional demeanor at all times and has a strong customer-centric focus
• Self-motivated and able to work independently but comfortable working in a team environment
• Strong word processing and spreadsheet development skills. Proficiency with Microsoft Word, Excel and PowerPoint is essential
• Basic understanding of Terms & Conditions
• Leadership skills including planning, delegation and driving accountability

We thank you for your interest, however, only those candidates under consideration will be contacted.

WHAT WE CAN OFFER YOU:  Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan .
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

BWXT confirms that the position represents a current vacancy within our organization.

At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

The base salary range for this position in Ontario at the start of employment is expected to be between $73,000.00 and $109,000.00 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

BWXT Nuclear Energy Canada Inc. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, a conviction for which a pardon has been granted or a record suspended or any other category protected by federal law.