Administrative Assistant PL4
$22.92 - $27.14 per hourUniversity of New Brunswick
Saint John, NB
Administrative
Experienced
Full-time
$22.92 - $27.14 / hour
Competition Number: #010-26.27
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Pension plan
Life Insurance
Disability Insurance
Employee Assistance Program
Tuition Aid
Wellness Programs
Closing Date: July 14th, 2026 at 4:00 PM
DEPARTMENT OF BIOLOGICAL SCIENCES: GRADUATE ACADEMIC UNIT
The Department of Biological Sciences (DBS) is an interdisciplinary department that offers 4-year BSc degrees in Marine Biology, Biology, and Biology-Psychology with options to minor in chemistry and geology. Research-based MSc and PhD degrees in Biology are offered through the department's Graduate Academic Unit (GAU). With research expertise in a variety of fields of biology, chemistry and geology, the DBS GAU is a dynamic, vibrant unit that comprises 15 faculty members and numerous associate/adjunct members. Recent enrolments in our graduate programmes have consistently been more than 35 MSc students and 15 PhD students.
WHAT WE OFFER
Part-time | 2-year Term| Saint John | On-Campus
Applications will be accepted from any qualified candidates including current employees who may wish to consider a temporary assignment.
Standard Work Hours: Mon - Fri | 8:00 am - 4:00 pm | 18 hours per week (Summer Hours)
Part-time schedule to be determined within the regular working hours, in discussion with the department.
Salary Range: $22.92 - $27.14 per hour (as of July 1st, 2026)
YOUR FOCUS
Reporting to the Chair of Biological Sciences, the Administrative Assistant provides prompt and efficient administrative functions.
Prepare paperwork such as purchase requisitions, departmental transfers, timesheets, travel claims, staff change forms, graduate student funding forms and other UNB forms.
Assist with orientation of new faculty and graduate students.
Act as point of contact for inquiries from students, university personnel, faculty members, and general public.
Track graduate student funding, program progress, and maintain up to date records.
Set up, maintain and monitor graduate student teaching assistant and graduate student research assistant paperwork.
Liaise and coordinate with the office of the Associate Dean of Graduate Studies (SJ), Registrar's Office, the School of Graduate Studies (SGS), Financial Services and other university units.
Assist the Chair with scheduling and correspondence related to thesis proposal and defence examinations.
Assist students when preparing for their proposals and defences. Book rooms and/or create MS Teams meetings, send out announcements, prepare invitations and necessary paperwork in advance.
Assist with the compilation, collection and ensure the timely submission of graduate student prizes and scholarship nominations.
Track the appointment of Honorary Research Associates, Adjunct Professors and Honorary Research Professors to the DBS GAU and send advance reminders when appointments require renewal.
Track SGS membership and associate membership of DBS faculty and send advance reminders when renewal of membership is required.
Maintain the DBS GAU website and filing systems.
WHAT YOU BRING
Post-secondary certificate or diploma in office administration or a related field.
3 years related experience.
Additional Strengths
Experience in a university environment would be an asset.
Familiarity with UNB central service platforms such as CRM Recruit, Colleague, SharePoint, Astra, D2L Brightspace, and the Cascade Content Management System would be an asset.
Strong organizational skills.
Excellent interpersonal skills for interaction with faculty, staff, students and public.
Share
Look for yourself
Photo Gallery
A little bit about us
University of New Brunswick
The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2026.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
Are you interested?
Work With Us
WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
CANADIAN UNION OF PUBLIC EMPLOYEES - LOCAL 3339 (CUPE)
This position is part of the CUPE Local 3339 and falls under the CUPE Collective Agreement.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
We thank all who apply; however, only those selected for an interview will be contacted.
$26 - $28 per hour
Administrative Assistant Little People's Workshop Location Various Locations St. John's, NL Salary 26.00 to 28.00 hourly (To be negotiated) / 30 to 40 hours per week Full time Morning, Day Starts as soon as possible Benefits: Health benefits Languages English Education...SuggestedHourly payFull timeImmediate startRemote workDay shift$21.43 - $26.66 per hour
...Discover The Opportunity Saint John, NB Administrative Experienced Full-time $21.43 - $26.66 / hour Competition Number:... ...Pension plan Life Insurance Disability Insurance Employee Assistance Program Tuition Aid Closing Date: July 22nd, 2026 at 4:...SuggestedHourly payFull timeWork at officeMonday to fridayFlexible hours- ...You belong at Day & Ross. Administrative Coordinator Full-Time Saint John, NB The Administrative Coordinator supports the business... ...update system information on shipments for agent delivery. Assist drivers with preliminary paperwork information such a bill of lading...SuggestedFull timeWork at officeNight shift
- ...Description American Iron & Metal is looking to add a Dispatch Assistant to join our growing logistics team. Every AIM employee takes... ..., ensuring timely pickups and deliveries. Assist with administrative tasks including filing, data entry, invoicing support, and...SuggestedPermanent employmentFull timeDay shift
- ...Position Summary The Safety Administrator provides comprehensive administrative and safety support to the Safety Team and operational leaders. This role plays... ...control, and compliance documentation, as well as assisting with inspections, audits, and training record management...SuggestedFull timeFor contractorsWork at office
$28 - $36 per hour
...Administrative Office Support Assistant - Remote Pay: $28.00 - $36.00 per hour Part-time or Full-time About the Role We are currently seeking organized and dependable individuals for an entry-level Administrative Support Assistant opportunity. This role is best...Hourly payFull timePart timeWork at officeRemote workWork from home$48.5k - $70k per year
...The Treasury Administrator supports the day-to-day operations of Corporate Treasury by managing cash reporting, banking relationships,... ...financial institution relationships. Oversee signing authority administration, compliance, and treasury documentation. Support...Long term contractPermanent employmentFull timeTemporary workInternshipFlexible hours- ...assessments, disease state managements etc.) BTC management Administrative Duties: cycle counts, narcotic counts, return to stocks, TML’s,... ...Adhere to and implement all applicable company standards Assist with other pharmacy operations as required What You Bring To...Full timeInternshipFlexible hours
$25 - $32 per hour
Education: Expérience: Education Secondary (high) school graduation certificate Tasks Evaluate daily operations Monitor revenues to determine labour cost Plan and organize daily operations Supervise staff Train staff Determine type of services to...Permanent employmentA&W
Saint John, NB12 days ago- ...goal of becoming the largest licensed brick-and-mortar sports retailer across the globe. General Position Summary At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion...Minimum wageFull timeSeasonal workLive InLocal area
- ...Assistant General Managers at Canada's leading casual dining restaurant, Boston Pizza, oversees the daily operations of the Restaurant. This includes the training, development, staffing, scheduling and performance management of the Front of House team members. The Assistant...Casual workWork at officeLocal areaFlexible hours
- ...automation, and data accuracy within operational functions ~ Assist with testing, documentation, and implementation of enhancements... ...issues ~ Bachelor’s degree in Information Systems, Business Administration, Accounting, or related field ~2–5 years of experience supporting...Full time
$44k per year
...will report to the Quality Assurance Manager you will provide administrative and coordination support, helping to maintain quality systems,... ...instructions, forms, and related documents. ~ Prepare reports and assist in the development of presentations, metrics, and quality...Work at office$5000 per month
...success. ~ Centralized support so you can focus on care, not administration. ~ Robust onboarding and supervised new grad program. ~... ...Corporate discount at GoodLife Fitness, Workperks, and employee assistance program. ~ Unlimited referral rewards – up to $5000 per successful...Full timePart timeLocal areaRelocationRelocation packageFlexible hours$37k - $53k per year
...knowledge of internal departments, services, and escalation paths Assist with basic troubleshooting or directing clients to available... ...Qualifications Post-secondary education in business administration or a related field is considered an asset Experience in a customer...Long term contractPermanent employmentFull timeTemporary workInternshipWork at officeMonday to fridayFlexible hoursShift work$22.13 per hour
...agency Responsibilities: Prepare reports or case histories Administrative and office activities Perform administrative Implement life skills... ...of clients living in group homes and half-way houses Assist offenders in pre-release and release planning Implement behaviour...Hourly payFull timeWork at officeImmediate startRemote workNight shiftWeekend workDay shiftAfternoon shiftEarly shift- ...to and implement all applicable company standards Perform administrative duties as required What you have to offer: Ability to... ...Access to Virtual Health Care Platform* and Employee and Family Assistance Program. A Retirement and Savings Plan that provides you with...Full timeInternship
- ...controls; ~Perform other duties as required. Qualifications & Skills ~Undergraduate degree in Accounting, Finance, Business Administration, or a related discipline; ~CPA designation (or actively pursuing designation) is considered a strong asset; ~Minimum five years...Work at office
- ...Operational Standards/Procedures ensure that all staff adhere to the standards and procedures set at the corporate operations level Administrative activities coordinate order placements, maintain appropriate inventory, ensure that store audits and safety audits are completed,...Local areaAfternoon shift
- ...dental coverage, life, short- and long-term disability insurance. Access to Virtual Health Care Platform and Employee and Family Assistance Program. A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings. A 10% in...Long term contractFull timeTemporary workInternshipWork at officeLocal area3 days per week
- ...seeking an accomplished operational leader to serve as its next Chief Operating Officer (COO). Reporting directly to the Chief Administrative Officer and serving as a key member of the executive leadership team, the COO will provide strategic and operational leadership for...Long term contractPermanent employment
- ...seeking a strategic and transformational leader to serve as its next Chief Corporate Officer (CCO). Reporting directly to the Chief Administrative Officer and serving as a key member of the executive leadership team, the CCO will provide leadership for the City's corporate...Long term contractPermanent employment
$35.03 per hour
...Numéro de la demande d’emploi: 202306 Fonction administrative: Opérations de livraison Ville principale: Saint John Emplacement(s) supplémentaire(s): Province: Nouveau-Brunswick Type d’emploi: Temps plein Statut d’emploi: Temporaire Exigences linguistiques...Hourly payPermanent employmentFull timeTemporary workWork at office- ...life insurance and Accidental Death and Dismemberment Insurance*. Access to Virtual Health Care Platform* and Employee and Family Assistance Program. A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings*. A 10%...Part timeInternship
- ...additional vacation, too Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid...Daily paidFull timeContract workFor contractorsWork at officeWork from homeHome officeFlexible hours
$20.54 per hour
...wallboard products. Your primary responsibilities will include assisting with loading, properly securing and tarping loads, and maintaining... ...Health & Wellness reimbursement program Employee & Family Assistance Program Employee wallboard product purchase program...Permanent employmentFull timeTemporary workInternshipFlexible hoursShift work- ...additional vacation, too Wellness Support – With an annual wellness allowance, paid personal care days, and a 24/7 Employee & Family Assistance Program Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid...Flexible hours
$18 - $19 per hour
...staffing requirements Resolve issues that may arise, including customer requests, complaints and supply shortages Oversee payroll administration Supervision 5-10 people Additional information Work conditions and physical capabilities Fast-paced environment Attention to...Hourly payFull timeImmediate startRemote workFlexible hoursWeekend workDay shiftAfternoon shift- ...life insurance and Accidental Death and Dismemberment Insurance*. Access to Virtual Health Care Platform* and Employee and Family Assistance Program. A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings*. A 10%...Full timeInternshipFlexible hours
$16.65 - $20.8 per hour
...disabilities or other medical conditions. As part of our commitment to transparency and efficiency, we would like to inform you that we utilize Artificial Intelligence (AI) technologies in our recruitment process to assist in the initial screening and evaluation of applications.Hourly payFull timePart timeFlexible hoursShift workNight shiftWeekend work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant PL4. Be the first to apply!
- assistante administrative Saint John, NB
- administrative support assistant Saint John, NB
- administrative team Saint John, NB
- administrative assistant - temporary Saint John, NB
- administrative assistant needed Saint John, NB
- part-time administrative assistant work from home Saint John, NB
- personal administrative assistant Saint John, NB
- administrative assistant remote Saint John, NB
- administrative assistant work from home Saint John, NB
- part time administrative assistant Saint John, NB