Payroll Manager Senior Profile - US/CANADA Payroll Scope (Toronto-based) -

As part of our continued growth and US expansion, we are seeking an experienced Payroll Manager , based in Toronto , to own the full operational and compliance management of payroll for our US entities . A working knowledge of Canadian payroll will be considered a valuable additional asset.

The successful candidate will serve as the company's payroll subject matter expert, with deep mastery of US federal and multi-state payroll regulations and a strong ability to operate autonomously in a fast-paced, cross-border environment.

Key Responsibilities

1. US Payroll Operations – Multi-State [Core Responsibility]

• Own end-to-end payroll processing for all US-based employees across multiple states

• Master federal payroll taxation

• Manage state and local taxes

• Handle all federal filings

• Apply Fair Labor Standards Act (FLSA) rules: overtime calculations, exempt vs non-exempt classification, multi-state minimum wage compliance

• Process garnishments, child support orders, tax levies, and creditor garnishments per state and federal regulations

• Manage New Hire Reporting obligations per state

• Company registration in new states

• Administer employee benefits in payroll: 401(k) contributions, FSA/HSA deductions, group insurance

• Handle complex scenarios

2. Compliance, Controls & Regulatory Watch – US

• Ensure full compliance with US federal and multi-state payroll laws and regulations

• Conduct regular internal audits and payroll account reconciliations

• Meet all tax deposit and filing deadlines with the IRS and state tax agencies

• Maintain active regulatory watch: new state laws, IRS updates, annual SUI/SUTA rate changes, FLSA guidance

• Prepare for external audits

3. Payroll Systems & Reporting

• Help the Group to implement unique payroll software linked to the HRIS (Workday)

• Implement payroll processes

• Configure new payroll rules and maintain calculation tables

• Calculation and tracking of vacation accruals

• Produce regular HR/Finance reports

• Contribute to digitalization and continuous process improvement initiatives

4. Internal Coordination & Stakeholder Management

• Serve as the primary point of contact for employees on all payroll-related questions

• Work closely with HR and Finance

• Coordinate with external US tax and legal advisors

• Support onboarding and offboarding processes from a payroll perspective

5. Canadian Payroll Knowledge – Nice to Have

While not a core requirement for this role, familiarity with Canadian payroll regulations will be considered a notable advantage .

Candidate Profile

Education

• Bachelor's degree (or equivalent) in Accounting, Human Resources, Business Administration, or a related field

• US professional certification strongly preferred: FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) – American Payroll Association (APA)

• Canadian certification appreciated as a complement: PCP or CPM (National Payroll Institute) – asset

Experience

• Minimum 5 to 10 years of confirmed experience in payroll management (required)

• Knowledge of Canadian payroll (multi-province) appreciated but not required

• Experience in a multi-entity or multi-country environment is a plus

• Background in a high-growth or payroll function build-out context is an advantage

Technical Skills

• IRS, FLSA, FICA, FUTA/SUTA, multi-state obligations ( required)

• CRA, CPP/EI, provincial legislation (asset)

• ADP Workforce Now, Ceridian Dayforce, Paylocity, Payworks, Workday or similar

• Advanced Excel skills

• Strong understanding of payroll/accounting interfaces and general ledger journal entries

Personal Qualities

• Exceptional accuracy and a strong sense of confidentiality

• Self-starter with the ability to manage competing priorities and tight deadlines

• Strong communication and ability to explain complex payroll topics to non-specialists

• Analytical mindset with a proactive approach to problem-solving

• Adaptable in fast-evolving environment, resilience.

Compensation & Working Conditions

• Salary based on experience

• Group benefits plan

• Based in Toronto

• On-site + remote 1 day/week

• Occasional travel to the United States

• Permanent full-time position