Bid Management Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a Senior Proposal Specialist to be based in Calgary, AB; Edmonton, AB; Burnaby, BC; Markham, ON and Mississauga, ON.

AECOM Buildings + Places Canada (B+P Canada) is a vibrant and growing fully integrated team spanning architecture, all the building’s engineering disciplines, landscape architecture, urban planning, urban design, economics and asset management for design and infrastructure projects. Project assignments may include, although not limited to: Transit and Municipal, Commercial, and Institutional projects, Justice, Education and Government.

Job Summary: 

Reporting to the Buildings + Places (B+P) Marketing Team Lead, you will work in close collaboration with the B+P marketing team, as well as all other pursuit and marketing function teams across Canada.

Your primary responsibility is to lead and coordinate the production of proposals and marketing material in response to formal client requests for B+P Business Line proposals.

Responsibilities may include – but are not limited to – the following:

• Lead/coordinate responses to requests for proposals and expressions of interest, external questionnaires, and statements of qualifications. Lead small to medium complexity submissions and assist on complex and strategic high-level submissions across Canada.
• Partner with the Capture Team to develop Capture Plans and strategies for top pursuits, including conducting industry research and competitive analysis. 
• Lead proposal pursuit teams, facilitate proposal meetings (Go/NoGo conversations); and conduct quality reviews to ensure compliance with RFP requirements and corporate brand.
• Develop and manage the pursuit delivery schedule. 
• Produce documents in MS Office Suite (required) or ADOBE Creative Suite (preferred) which includes InDesign and other applications.
• Lead the writing of proposal sections such as executive summaries, past performance, management approaches, and resume/staffing for major pursuits.
• Lead, coordinate and/or serve as a reviewer for formal reviews (pink, red, gold) or as compliance reviewer on major pursuits. 
• Coordinate debrief meetings and gathering of Client feedback on proposals to support continuous improvement.
• Lead/coordinate the strategy and preparation of presentation and interview materials.
• Support Capture Managers and Project Managers to update Salesforce opportunity records and track progress of assigned opportunities in Salesforce.
• Support the maintenance of marketing information in the Salesforce system (such as resumes and project sheets) in collaboration with the Knowledge Management/Systems group.
• Contribute to internal training on topics related to core processes, tools, practices, or other special topics, as needed.
• Implement and facilitate the proposal marketing process in all pursuits.
• Coordinate with the Marketing Communications group regarding marketing collateral, including print materials, presentations, and social media, online content, as needed.

Qualifications

Minimum Requirements:

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business or a related field + four (4) of relevant experience working in Marketing within the consulting engineering industry or professional services marketing.

Preferred Qualifications:

• Six (6) to eight (8) + years of experience in Proposals Marketing, preparing proposals within the architecture and consulting engineering industry or professional services preferred.
• Knowledge of marketing procedures, document and presentation production methods, proposal processes/proposal quality, and business development in professional services.
• A creative-minded individual
• Strong writing and editing skills.
• Strong communication skills.
• Strong document layout skills required.
• A self-starter who will collaborate with the team, adapt to a rapidly changing and competitive environment, and prioritize and multi-task in high pressure environments.
• Excellent organizational skills that will be highly utilized in this dynamic and professional business environment.
• Ability to independently manage a varying workload, including schedule and resource management.
• Experience and high proficiency preferred in Adobe InDesign and MS Word layouts. Experience in PowerPoint, Excel and SharePoint is an asset.
• A keen attention to detail that allows you to work efficiently in a busy and deadline driven work environment while maintaining accuracy and quality.
• Ability to maintain a high level of confidentiality.
• Experience in/knowledge of P3/Alterative Delivery pursuits is an asset.
• Bilingual (English/French) an asset.

Additional Information:

• Relocation is not available for this position.
• Sponsorship is not available for this position.
• Some travel within North America required.
• Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The salary range for this position is $67,000 - $90,000.

Additional Information

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.