Accounting Coordinator

Bellwoods is one of the largest providers of personal support services for persons with physical support needs and physical disabilities living in Toronto. As a charitable, not-for-profit organization, our centres for community living provide community-based, client-directed support services, independent living education programs, and accessible, affordable housing. Bellwoods seeks to transform lives through excellence and innovation in independent living and envisions a future where independent living is attainable for everyone.

We value our talented team of over 250 dedicated professionals and offer:

• Competitive salaries
• Comprehensive pension plan
• Opportunities for professional development, and training
• Job networking and career advancement opportunities
• Staff recognition programs
• A safe, inclusive, and collaborative work environment

This is an excellent opportunity for a qualified, highly motivated individual looking to fully utilize their leadership and clinical skills within a leading organization where teamwork is highly valued.

Location: 3 Concorde Gate, Toronto (Remote Hybrid)

Department: Finance

Supervisor : Director, Finance

Hours: 40 hours per week (Monday to Friday)

Status: Full-Time, Temporary for 1 Year (Non-Union)

Salary: $51,067 – $60,977

(Salary Steps: $51,067 | $52,599 | $54,177 | $55,802 | $57,476 | $59,201 | $60,977)

Mandatory COVID-19 vaccination required: Proof of a two-dose vaccine is required prior to orientation.

We are seeking an Accounting Coordinator (AP/AR) to join our Finance team, reporting directly to the Director, Finance. This is an exciting opportunity for an individual who enjoys working in a fast paced, team-oriented environment. The ideal candidate is detailed oriented, naturally inquisitive, and has superior written and verbal communication skills. The Accounting Coordinator is responsible for all aspects of the accounts payable function, processing accounts receivable as well as related accounting and analyses. The accounting and analysis would be focused on accounts payable and receivables transactions, support the related record keeping and provide management with necessary information to understand the organization’s financial position.

The Accounting Coordinator will provide services such as:

• Receipt of invoices from vendors
• Send invoices for approval and follow-up
• Coding and entry of accounts payable invoices, including calculation of Harmonized Sales Tax (HST) rebates
• Reconciliation of vendor statements
• Prepare regular payment runs for cheques and Electronic Fund Transfer (EFT)
• Send EFT registers out for approval by Signing Authorities, set up Safe Pay once approved, notify vendors of payment
• Organize cheques for signing and send mail after signing.
• Prepare monthly invoice accruals accurately
• Assist staff to prepare vendor set up forms, obtain approval for new vendors, set up new vendors in accounts payable.
• Communicate with vendors to answer questions and follow up.
• Based on records provided by client services, prepare EFT withdrawals from client accounts for approval by Signing Authorities
• Prepare related accounting entries for approval by Controller and/or VP Finance/CFO
• Notify Senior Accountant of NSFs for additional follow-up and processing as determined by management
• Maintain a detailed aging of client accounts, following up and reporting to the Controller on the status
• Prepare monthly reconciliations of balance sheets as assigned by the Controller
• Prepare analysis of spending as requested by the Controller related to month end work cycle
• Prepare analysis of payments for departments as required
• Assist in the annual audit preparation including preparation of schedules and working papers, liaise with external auditors as required
• Assist the Controller with any reports, fiscal year end audit preparation and other duties as required
• Ensure compliance to Generally Accepted Accounting Practices (GAAP) for all accounting transactions
• As required participate in reviewing and making recommendations for enhancement, implementation and maintain current Financial Accounting Software and reporting processes.

Skills & Qualifications:

• Applicants must declare whether a) a family member is assigned to work at the same physical location and/or b) whether the position will be reporting to a family member as outlined in HR Policy, Restrictions- Family Members.
• Legally entitled to work in Canada.
• Previous post‑secondary accounting training essential preferably in the government funded community sector
• 3 years of related experience in finance and accounting
• Functional knowledge of general ledger, and accounts payable operations in a public sector environment.
• Excellent interpersonal and communication skills – able to utilize related computer software and communicate effectively oral and written to all levels of staff as well as external contacts with minimal supervision
• Computer literacy with administrative and financial software including MS Excel, Office.
• Knowledge of Microsoft Dynamics GP (Great Plains) and SAP Concur for financial transactions, invoice processing, and expense management.
• Familiarity with Smartsheet for tracking, workflow coordination, and task management.
• Experience and/or knowledge of Accounting Standards for Not for Profit Organizations (ASNPO)

Bellwoods is committed to inclusive and accessible recruitment practices for applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disability Act (AODA). Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.