Senior Administrative Support

Job Responsibility:

Must provide administration/procurement support to the client for all tasks, issued under the Contract:

• Manage, update and maintain the client corporate registries and lists (not exhaustive list) including: temporary duty travel register, distribution lists, nominal rolls, and training completion registers
• Manage the client accommodations/infrastructure database including, but not limited to: updates to floor plans, updating corporate accommodations database, process and track move requests
• Co-ordinate, register, and manage training requests for the client personnel
• Provide basic administrative support to the client as required by the leader

Qualifications

• Proof of Bachelor's degree in Business Administration or similar field or proof of College Diploma in Business Administration or suitable field
• Minimum 5 years experience as an Administration Support for defence organisations is mandatory
• Minimum 5 years experience in a minimum of 4 of this assessment area's criteria:

• Using MS Office Suite (e.g. Word, Excel, Access, Outlook and PowerPoint)
• Providing Administrative assistance, including building pass preparation, filing and project documentation control
• Processing travel including car rental, accommodation and flight booking
• Performing cost accounting such as tracking of project expenses including travel budgets/claims and verification of invoices
• Performing work accounting functions, including time tracking, timesheet verification, report generation and database updating

• Minimum 5 years experience in the preparation of concept documents, system specifications, and technical proposals in the field of Information Technology / Information management or engineering (i.e. System, software, computer, communication, security, or simulation) experience
• Minimum of 6 years experience in each of the following areas:

• Developing briefings notes and presentations to address administration issues
• Liaising with stakeholders to support administration requirements for the organisation
• Providing advice, guidance and recommendations on administration issues to support the decision making of senior management

Additional Information

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

View email address on ca.edajobs.com

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.