Office and Social Media Administrator

Job Responsibility:

The Elora BIA is looking for a Part-time Office and Social Media Administrator. Reporting directly to the Board of Management, the Administrator is responsible for the day-to-day operations of the BIA. The role involves communicating with business owners, local organizations, and the municipality; working with a budget; overseeing social media channels; and assisting with projects under the direction of BIA committees.

To apply: Submit cover letter and resume by April 17, 2025 .

TITLE : Office and Social Media Administrator

TYPE : Part-time

HOURS : 20/week:

REMUNERATION : $26,000 (inclusive of vacation pay)

START DATE: May 5, 2025

OUTLINE OF POSITION DUTIES

Flexible schedule. The successful applicant must be available to attend events and meetings on evenings or weekends as needed, including all monthly BIA meetings (held the third Tuesday of every month) and the AGM. The role requires a desire to learn or have experience in bookkeeping skills and QuickBooks. A solid understanding of financial management, budgeting, and reporting is essential. The applicant should also have familiarity or a desire to learn minute taking in accordance with Roberts Rules.

Applicants must have a home office space (Mac and printer provided), access to a vehicle, and a cell phone. Proficiency in general accounting, Excel, Word, website maintenance, and social media is required to meet job expectations.

ADMINISTRATION

• Responsible for maintaining regular office operations such as filing, mailings, etc.
• Performs research and prepares written reports summarizing the results.
• Maintains the BIA electronic member database through the township Master List.
• Prepares agendas and minutes for all BIA meetings, distributes and posts the same to the membership and website, follows up on issues as required.
• Works alongside the board to coordinate the Annual General Meeting and ensure information is distributed to the membership and posted to the website.
• Participates in all activities carried forth by the Board, including special events.
• Responsible for managing and prioritizing assigned tasks.
• Handles information in a confidential manner.
• Acts as a liaison at the direction of the board with municipal government and local organisations as needed.

MARKETING & COMMUNICATIONS

• Assists the marketing committee in compiling, editing, condensing, and processing information for distribution to BIA members and partners to build an advocacy voice in support for the positions and initiatives of the Elora BIA.
• Assists with the design and printing of marketing materials and delivering event posters/handouts to merchants when needed.
• Ensures the branding of the BIA is consistent and follows design guidelines provided.
• Assists in preparing and distributing press releases to promote matters relating to the BIA and its members.
• Maintains social media channels and the website, including posting news articles to the homepage, and updating business listings and events as directed by the Board.
• Demonstrates professionalism and integrity in all levels of communication.

FINANCIAL AFFAIRS

• Works with the Treasurer to provide a profit/loss report, budget vs. actual report, and balance sheet for every monthly BIA Meeting.
• Coordinates the purchase of required supplies, equipment, and contracted services, purchasing within budget; consults with the board on accounts for payment.
• Uses QuickBooks to monitor expenditures and maintain financial records in preparation for annual audit.
• Reconciles bank account and QuickBooks weekly.
• Assists the Board in the preparation of annual operating budget.

Job Type: Part-time

Pay: Up to $26,000.00 per year

Expected hours: No more than 20 per week

Benefits:

• Casual dress
• Work from home

Location:

• Elora, ON (preferred)

Work Location: Hybrid remote in Elora, ON

Application deadline: 2025-04-17Expected start date: 2025-05-05