Directors Secretary

Job Responsibility:

Position Details

Posting #: 28597 Department: Lab Administration - Office Employee Type: Regular, Full Time If Temporary, Number of Weeks: Union: Non-Union Openings Remaining: 1

Schedule

Work Days: Monday to Friday Time of Day: Days Shift: 7.5 hour Shift Start: Hours are subject to change based on operational requirements. This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 10/07/24 Closing Date: 12/07/24 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

***This position will be located at Hamilton General Hospital (HHS ) - Paymaster is Hamilton Health Sciences (HHS). Please apply directly at - Directors Secretary (113167) (taleo.net)***

POSITION SUMMARY The Hamilton Regional Laboratory Medicine Program (HRLMP) is a collaborative program funded and operated jointly by Hamilton Health Sciences and St. Joseph's Hospital. The Program is committed to change and innovation, through education, service and research, to bring the highest quality science into health care for the benefit of the community, and to participate in the clinical application and interpretation of the science of laboratory medicine.

The Administrative Assistant will provide high level independent administrative support to Directors within the Hamilton Regional Laboratory Medicine (HRLMP) Portfolio, enabling the Directors to efficiently and effectively lead programs. This role works in close collaboration with a dynamic leadership and administrative team and serves as a central liaison to the Directors to keep them well informed of upcoming commitments and responsibilities. The Administrative Assistant has the ability to exercise good judgment in a variety of situations and maintains confidences while balancing multiple priorities, including managing calendars, coordination of meetings, minute taking, preparation of various materials and documents, human resources and recruitment duties, and liaison with internal and external stakeholders. This role requires excellent communication and administrative skills to effectively collaborate with directors, managers, professional chiefs, staff, health care providers, other administrative assistants and the general public, ensuring strict confidentiality is maintained at all times.

QUALIFICATIONS 1. Graduate of Community College Business Secretarial program or equivalent 2. Minimum 5 years current administrative support experience at a senior support level 2. Proficient keyboarding skills (60 wpm) 3. Demonstrated proficient computer skills in word processing, spreadsheets and database systems, for example, Word, Excel, Access, Vizio 4. Excellent transcription and minute taking skills and ability to draft memos, letters and agendas for the Director's review 5. Demonstrated scheduling experience including skills to re-prioritize a complex Director's schedule in a fast-paced intensive-workload administrative environment 6. Demonstrated excellence in effective communication and interpersonal skills within a professional environment 7. Ability to work on own initiative, organize and establish priorities 8. Demonstrated ability to develop systems that create efficient workflow 9. Demonstrated commitment to continuous quality improvement 10. Demonstrated ability to meet project and task deadlines, excellent organizational and problem-solving skills 11. Demonstrated ability to appreciate the confidential nature of position 12. Demonstrated professional demeanor for an advanced level position 13. Demonstrated ability to work effectively in a team environment 14. Demonstrated interest in new learning. Experience working in a Laboratory environment is an asset.

St. Joseph's Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.