Events & Meeting Coordinator

Events & Meeting Coordinator

At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.

Our team partners with clients across the product lifecycle, with strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.

We are seeking a highly organized and detail-oriented Events & Meeting Coordinator to support the planning and execution of meetings and events across Acumetis. This role will work closely with internal teams and external partners to coordinate logistics, manage event administration, and help ensure a seamless participant experience.

This role is responsible for delivering seamless, high-quality events and meeting execution, managing logistics with precision, and coordinating across multiple service lines, including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.

The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced environment.

Key Responsibilities

Event & Meeting Planning and Execution

• Support the planning and execution of in-person, virtual, and hybrid meetings, including advisory boards, client engagements, and internal meetings

• Assist in maintaining project timelines, meeting plans, and event documentation

• Support budget tracking and project administration activities

• Coordinate logistics including venue sourcing, travel arrangements, materials preparation, and technology platforms

• Provide on-site and virtual meeting support as required

• Support engagement activities with Key Opinion Leaders and other participants

• Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms

• Provide on-site and virtual meeting support as needed

• Engage with Key Opinion Leaders

Cross-Service Line Coordination

• Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines

• Coordinate with project teams across multiple service lines to support meeting objectives and timelines

• Assist in tracking deliverables and ensuring information is communicated effectively across teams

• Prioritize multiple assignments while maintaining attention to detail

Detail Management & Operational Oversight

• Maintain accurate tracking of timelines, deliverables, and event documentation

• Assist with budget monitoring and compliance-related documentation

• Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials

• Oversee registration processes, invitations, reminders, and participant communication

Stakeholder & Vendor Coordination

• Support communication with internal teams, healthcare professionals, and external vendors

• Assist with vendor coordination, contracts, and payment processing

• Maintain clear and timely communication across all stakeholders

Post-Meeting Activities

• Support post-meeting reconciliation, expense tracking, and reporting

• Assist with meeting follow-up communications and documentation

• Contribute ideas to enhance event coordination processes and efficiency

• Ensure timely completion of follow-up communications and documentation

Qualifications & Experience

• Bachelor’s degree in a relevant field; and experience in health sciences

• 1–3 years of experience in event planning, meeting coordination, administrative support, or project coordination. Experience within healthcare, life sciences, consulting, or professional services is considered an asse

• Experience supporting event logistics and coordinating multiple tasks simultaneously

• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously

• Strong written and verbal communication skills

• Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.