Medical Administrator/Medical Receptionist

Niagara Falls, ON

Job ID 10025

Company Description

A well-established, busy clinic located in the Niagara region is looking for a Medical Administrator/Medical Receptionist (full-time)to join their team due to the busy nature of the clinic.

Working alongside a team of administrative staff and healthcare professionals you will engage with a large portfolio of patients. This role will work very closely with the doctor to provide the best possible care to the patients through coordination and communication.

Compensation

$20 per hour

The Opportunity

If you thrive in a dynamic clinical environment where no two days are the same, this is your chance to build meaningful experience while contributing to patient care in a supportive, team-focused setting.

This fast-paced clinic offers hands-on exposure, continuous learning, and the opportunity to grow professionally — making it an excellent stepping stone for those looking to strengthen their skills and advance within the healthcare field.

This opportunity offers predictable daytime hours. You’ll enjoy a consistent Monday to Friday day shift schedule , with no evenings and no weekends , allowing you to maintain balance, recharge, and fully enjoy life outside of work.

If you’re looking for a positive workplace where you can learn, contribute, and build your future — while maintaining a healthy work-life balance — this opportunity deserves your attention.

Position Description

Working alongside a team of administrative staff and healthcare professionals, you will engage with a large portfolio of patients. This role will work very closely with the doctor to provide the best possible care to the patients through coordination and communication.

As the Medical Administrator/Medical Receptionist, you will be responsible for ensuring the clinic is continuously running smoothly. Your duties will include, but are not limited to:

• Answering patient calls and scheduling or rescheduling appointments
• Greeting patients upon arrival and administering any necessary paperwork
• Updating patient files with medical history, insurance information, etc.
• Process payments when required
• Ensure office supplies are tracked, ordered and stored appropriately
• Receive shipments of medication and office supplies
• Answer patient inquiries, concerns, etc.
• Call patients to remind them of upcoming appointments and schedule off-site services
• Work with referring doctors’ offices to obtain patient charts and history

Experience

• 3 + years of experience working in a busy medical office
• 3+ years working in the role of medical administrator, medical receptionist, office manager within a busy clinic setting

Qualifications

• Post-secondary education required
• Advanced diploma in Medical Administration/Medical Secretary is a strong asset
• 3+ years’ experience in a similar role

Education

• Minimum completion of high school diploma
• Advanced diploma in Medical Administration/Medical Secretary a strong asset

Additional Information

Date Posted: June 23, 2026

Job Type: Permanent, Full-Time

Industries: Healthcare

Job Categories: Healthcare

Manages Others: No

Required Travel: No

Relocation Assistance: No

Learn More About the Recruiter

Valerie Yuricek

Valerie specializes in the placement of staff at all levels from entry-level to senior management within Property & Facilities. Her in-depth knowledge of the industry allows Valerie to source candidates that match the criteria of her clients.  She prides herself on working on behalf of both Client and Candidate and ensuring the perfect fit for both parties.

How to Apply

Please click on the “Apply” button located elsewhere on this job posting (preferred) or email your resume to:
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Existing Vacancy

This is a critical role within the organization and, following the recruitment and selection process, the selected candidate should expect to receive an offer promptly.

Use of Artificial Intelligence

We do NOT use artificial intelligence to screen, rank or select candidates. The merits of every single application will be judged by a human. AI may be used to craft correspondence or write a job posting but never in the decision making as to candidate suitability.

About Stoakley-Stewart Consultants

Stoakley-Stewart Consultants Ltd. is an Executive Search/Recruiting firm with an impressive domestic presence and strong international reach. We opened our doors in 1977 and have grown to be one of the most successful employment agencies in Canada. We house a team of top-notch consultants, each acting as a subject matter expert in their chosen field. As a result we provide professional recruiting services to clients and candidates in a variety of industries, functions and geographies. This expansive breadth of experience allows us, as a firm, to successfully satisfy all of your hiring/employment needs.  In accordance with Canadian laws, it is the policy of Stoakley-Stewart Consultants to consider all qualified individuals for available positions without regard to race, colour, religion, sexual orientation, country of origin, age, disability etc.
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