Immigration Assistant

Job Number: J0926-0223 Job Title: Immigration Assistant Job Category: Human Resources (Recruitment, Benefits, Immigration, Labour Relations, L&D, Payroll) Job Type: Temporary Full Time Work Location: Corporate Number of Positions: 1

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If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Immigration Assistant to join our Immigration team based in Halifax, Nova Scotia for a 12 month contract.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you've made a measured difference in the lives of our residents.

Additional benefits include:

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex's Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provide professional, confidential administrative support to the Shannex Immigration team
• Assists the Immigration Consultants with the collection of required documentation in preparation for the newcomer's application to the appropriate immigration stream
• Collects the required information and documentation from newcomer employees for immigration applications and processes
• Assists with the drafting of immigration applications, as well as edit and finalize, as required
• Implements and manages administrative processes in support of our foreign workers and resolves administrative issues and concerns
• Tracks, arranges and monitors couriers
• Completes bi-weekly immigration file audit
• Reviews, organizes, and manages confidential documentation
• Tracks foreign workers on implied status and escalates to Lead Immigration Consultant as necessary
• Maintains (electronic and paper) foreign worker documents and file retrieval.
• Tracks government application fees and other immigration related expenses
• Maintain and manage comprehensive immigration files
• Manage confidential documentation and communication

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A relevant post-secondary education
• Minimum two (2) years of experience in a related field
• A keen eye for detail, are known for your high standards and are meticulous with your work and adhere to process standards
• Experience working in a Human Resources or Immigration department considered an asset.
• Proficiency in Microsoft Office Suite
• Successful candidates will be required to obtain a clear Criminal Record Check , and where applicable, a Vulnerable Sector Check , prior to appointment
• Basic knowledge of immigration processes and foreign worker programs
• Previous experience working in immigration, as a paralegal or in a regulatory environment with a focus on the Atlantic Immigration Program, Nova Scotia Nominee Program and/or the New Brunswick Nominee Program is preferred

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.