US Retirement Program Specialist

Location

Toronto, Calgary or Vancouver, Hybrid, 2 to 3 days onsite with flexibility

Language

Excellent written and verbal English communication skills

Background Check Requirement

Criminal Record Check

About the Opportunity

Are you ready to take ownership of a high-profile Total Rewards initiative that will shape the employee experience across the United States? We are recruiting for a US Retirement and Savings Programs Specialist to join a collaborative HR team within a large organization. This newly created position offers the opportunity to lead the launch and ongoing administration of a US Employee Share Purchase Plan while serving as a trusted subject matter expert for retirement and savings programs.

Working closely with HR, Payroll, Finance, Legal, executive stakeholders and external vendors, you will play a key role in delivering compliant, employee-focused programs that support thousands of employees. This is an opportunity to make a visible impact while helping drive continuous improvement, supporting acquisitions, and enhancing retirement and equity programs in a fast-paced, evolving environment.

Whats In It for You

Join an organization that values collaboration, professionalism and continuous learning. You'll gain exposure to senior leadership, contribute to a highly visible strategic initiative, and work alongside a supportive team that values knowledge sharing and partnership. This role offers meaningful ownership, opportunities to influence program development, comprehensive benefits, a performance incentive program, and a flexible hybrid work environment.

Your Responsibilities

• You'll lead the implementation and ongoing administration of the US Employee Share Purchase Plan (ESPP), partnering with internal stakeholders and external vendors to ensure a successful launch and ongoing delivery.
• You'll act as the internal subject matter expert for retirement, equity savings and 401(k) programs, providing guidance to HR, Payroll and employees.
• You'll oversee retirement compliance activities, including regulatory filings, audits, non-discrimination testing and legislative requirements.
• You'll support mergers and acquisitions by evaluating retirement and equity program impacts, coordinating integrations and developing compliant processes for newly acquired employee populations.
• You'll collaborate across Payroll, Finance, Legal and external service providers to resolve complex issues, improve processes and ensure operational excellence.

Skills and Qualifications

• 3 to 5+ years of progressive experience administering or leading US retirement, ESPP or employee equity compensation programs.
• Demonstrated experience supporting Employee Share Purchase Plans, stock administration or employee equity programs, with implementation experience considered a strong asset.
• Strong knowledge of US retirement plans, pension legislation, IRS compliance requirements and regulatory reporting, including 401(k) administration.
• Experience supporting mergers and acquisitions, including retirement or equity plan harmonization and integration activities.
• Proficiency with ADP, SAP, SuccessFactors or similar HRIS and payroll platforms.
• Strong analytical, organizational and problem-solving skills, with the ability to manage confidential information and multiple priorities.
• Excellent communication and relationship-building skills, with a collaborative approach and the confidence to work with senior leaders, cross-functional teams and external vendors.

Note from the Hiring Manager

"We're looking for someone who enjoys taking ownership, builds strong relationships, and communicates with confidence and professionalism. This is a unique opportunity to lead a highly visible program while helping us continue to grow and improve our employee experience."\

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.