Purchasing Agent

Job Description

Job Description

The Role

The Purchasing Agent will be responsible for purchasing of products and services, manage supplier/vendor relationships, act as the primary point of contact for business stakeholders for the assigned products and services, ensure on time delivery of products, and negotiate with suppliers for favorable price, quality, delivery, and payment terms. Work closely with the General Manager (Plant), Purchasing Department, Production Team and Operational Leaders to work on cost savings measures.

You will be working out of Oakville office. This position directly reports to Purchasing Manager, and interacts heavily with Director, Operations, General Manager (Plant) and Production Team.

What You Will Do

• Prepare Request for Quote (RFQ) packages and communicate with suppliers.
• Process PO Requisitions and place POs with qualified suppliers utilizing the latest and active quotes in AX12.
• Update AX12 with price, lead time, supplier promise date, and supplier information.
• Lead supplier communication on all changes due to, including but not limited to, Engineering Change Orders, drawing revisions, part revisions, MRP Need Date, Push-outs and Pull-ins, Non-Conformance Reports (NCRs), Goods Receiving, etc.
• Work closely with Production team to manage alignment of PO Need Date with Mfg. Demand Date. Ensure timely communication of date changes between Thermon and suppliers. Develop "production hot list" and prioritize supplier delivery.
• Manage Supplier delivery performance using AX12 reports and communicate with suppliers as needed.
• Level-load suppliers to reduce capacity and supply risks. Monitor Supplier capacity and quality issues that may negatively impact Fulfilment.
• Solicit assistance from Mfg. Quality to ensure supplier qualification criteria are met prior to awarding POs.
• Collaborate with Production, Quality, and suppliers for timely First Article deliveries.
• Work with Quality Team and help resolve quality issues resulting from NCRs, Customer Issues, etc.
• Champion Physical Inventory Count process and cycle count process for timeliness and inventory accuracy.
• Track and manage inventory turn, inventory levels, and inventory related metrics.
• Identify inventory discrepancies and drive root-cause analysis and corrective actions.
• Be a subject matter expert in AX12 ERP Planning and Purchasing processes.
• Support key Procurement projects as needed.

To be successful in this role you will possess

• Strong organizational and analytical skills required with an emphasis on attention to detail.
• Advanced proficiency in Microsoft Suite applications (Outlook, Word, Excel, etc.)
• Ability to work calmly and effectively under pressure to meet time restraints.
• Must have a positive attitude and be self-motivated.
• Must be able to communicate effectively with vendors.
• Demonstrated skills in negotiations and relationship building.
• Able managing large and complex projects.

Knowledge and Experience:

• Minimum five (5) years of hands-on Purchasing experience is required.
• Experience in a large industrial manufacturing companies preferred.
• Extensive experience working with manufacturing Bill of Materials, drawings, welding and paint specifications, and customer requirements is a plus.
• Procurement certifications Supply Chain Professional (CSCP), certified Professional in Supply Chain Management (CPSM) preferred.
• Experience working with financial systems such as Microsoft Dynamics AX is a plus.