Executive Assistant

• Manage and maintain the Chief’s calendar, including meetings, events, travel and other commitments. Prioritize competing demands and identifying scheduling conflicts or matters requiring timely attention.
• Monitor and organize correspondence and inquiries directed to the Chief, identifying matters requiring the Chief’s attention and directing other matters to the appropriate department or individual.
• Serve as an initial point of contact for individuals seeking to meet or communicate with the Chief and appropriately triage requests and inquiries.
• Maintain a system for tracking the Chief’s commitments, requests, action items and follow-up arising from meetings, correspondence, citizen interactions and other activities.
• Follow up with staff and external contacts, at the direction of the Chief, to obtain information, responses or updates and ensure matters requiring follow-up are brought back to the Chief.
• Ensure the Chief is prepared for meetings and commitments by gathering and organizing relevant background information, briefing materials, correspondence and other documents.
• Coordinate meetings involving the Chief, including confirming participants, arranging logistics and ensuring the Chief has the necessary information in advance.
• Coordinate the Chief’s travel, including transportation, accommodation, itineraries, meeting schedules and related arrangements.
• Maintain organized and confidential records relating to the Chief’s schedule, correspondence, meetings and activities in accordance with FNNND records-management requirements.
• Support the Chief in responding to citizen requests and concerns by tracking matters raised with the Chief, directing them to the appropriate department or individual where required, and ensuring appropriate follow-up occurs.
• Help the Chief stay informed about upcoming community events, activities and other opportunities to engage with citizens.

Mayo, YT Y0B 1M0, Canada