Executive Assistant

Destinationone Consulting | Direct PlacementExecutive Assistant
Surrey Southwest, Canada | Posted on 04/27/2026destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President.
In this dynamic, fast-paced role, you’ll act as the right handto the CEO - ensuring schedules run smoothly, communication is streamlined, andtop priorities are executed without friction. You’ll also work closely with the Chief of Staff and senior leadership team to support the overall rhythm of the Executive Office.About You
We’re looking for someone who is proactive, adaptable, and thrives in a high-performance environment. If you’re the kind of person who anticipates needs before they’re spoken, keeps everything running behind the scenes, and enjoys being at the center of it all—this role is for you.About Monark:
Monark Group is a diversified holding company committed to powering strategic growth and innovation across three core arenas: Global Shipping Logistics, Health Technology, and Real Estate Development. With more than five decades of industry expertise, we combine deep technical know-how, rigorous quality standards, and a people-first culture to deliver measurable impact for our clients, partners, and communities.At Monark Group, their mission is to innovate responsibly - partnering with purpose-driven organizations to solve complex challenges, empower people, and build resilient ecosystems. Recognized as a Great Place to Work for 2024–2025, we cultivate a culture of integrity, collaboration, and continuous improvement:Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact.Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.Sustainability & Community: We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.KeyResponsibilities:
Executive & AdministrativeSupport
Manageand optimize the CEO’s calendar, email, and meeting coordinationCoordinatecomplex travel arrangements, itineraries, and logisticsPrepareand edit internal and external correspondence, presentations, and reportsTrackfollow-ups, ensure deadlines are met, and keep the CEO focused on topprioritiesLiaise with internal departments and external partners, including legal counseland vendorsMaintainconfidentiality and professionalism at all timesEvent & OfficeCoordination
Coordinatelogistics for internal meetings, team events, offsites, and executiveretreatsOverseeupkeep of the executive office, coffee bar, and boardroom areasSupportgeneral office administration, including printing, filing, supplies, and courier servicesGreetand host guests and visitors to the Executive Office
Ad Hoc Projects & SpecialAssignments
Conductresearch and gather information to support decision-makingAssistwith project coordination across business initiativesMaintainand update business contact records, CRM entries, and digital filesAssistwith special assignments and projects to support the CEO or executive team
Requirements
3+years
of experience as an Executive Assistant or in a similaradministrative role
Exceptionalorganizational and time management skills
Professional-levelwritten and verbal communication skills
Highattention to detail with the ability to multitask in a fast-paced setting
Strongproficiency with Google Workspace and/or Microsoft Office
Ahigh level of integrity, discretion, and reliability
Validdriver’s license and access to a reliable vehicle
(required)
destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose‑led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.
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