Executive Assistant

Toronto | 3-5 Years
Position SummaryThe Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling communications, and ensuring the efficient operation of executive offices. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Manage complex calendars, appointments, and travel arrangements for executive.
Coordinate and schedule meetings, conferences, and events.
Prepare meeting agendas, presentations, reports, and correspondence.
Serve as a primary point of contact between executives, employees, clients, and external stakeholders.
Screen and prioritize incoming communications, including emails, phone calls, and mail.
Take meeting minutes and follow up on action items as required.
Organize and maintain confidential files, records, and documents.
Assist with project coordination and administrative initiatives.
Monitor deadlines and ensure executives are prepared for meetings and commitments.
Process expense reports, invoices, and other administrative documentation.
Support office operations and contribute to process improvements.
Perform additional administrative duties as assigned.
Qualifications
Diploma or bachelor’s degree in Business Administration, Office Administration, or a related field preferred.
3–5 years of experience supporting senior executives or leadership teams.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Ability to maintain confidentiality and exercise sound judgment.
Exceptional attention to detail and problem-solving skills.
Ability to work independently and manage competing priorities.
Key Competencies
Professionalism and discretion
Organizational excellence
Communication and interpersonal skills
Adaptability and flexibility
Initiative and proactive thinking
Time management and prioritization
Attention to detail
Customer service orientation
Working Conditions
Full-time position.
May require occasional overtime or schedule flexibility to support executive needs.
may require over 40hours a week – overtime to be paid.
Reporting StructureReports directly to the founding partner
Salary Range: $80,000 – $90,000
Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.
The recruiting efforts for this role are intended to fill a vacant position.
#J-18808-Ljbffr