File Clerk

Job Responsibility:

Overview

Beausoleil First Nation is seeking a highly detail oriented individual to assist with a major paper to digital file transition project. This short term contract role involves managing a large backlog of physical records, applying appropriate retention schedules, and securely digitizing documentation for upload to our new electronic filing system. The successful candidate must be comfortable with repetitive tasks, maintain strict confidentiality, and follow organizational policies and procedures with precision.

Key Responsibilities Include:

• Review, categorize, and organize extensive physical paper records.
• Apply file retention and destruction rules in accordance with BFN policies and relevant legislation.
• Prepare documents for scanning, ensuring clarity, accuracy, and completeness.
• Use office equipment (scanner, copier, shredder) and digital file management software.
• Label, upload, and properly store electronic files in the new e-filing system.
• Coordinate with various departments to collect, clarify, and process file batches for digitization.
• Communicate professionally and respectfully with departmental contacts to ensure accurate and timely file transfers.
• Maintain a clean and organized workspace.
• Safeguard all sensitive information and uphold BFN confidentiality standards.
• Perform other duties as assigned by the HR Manager.

Qualifications:

· Proven experience with office filing systems, scanning, and data entry.

· Extreme attention to detail and accuracy, particularly in repetitive tasks.

· Ability to work independently and maintain focus over long periods.

· Commitment to confidentiality; willingness to sign an NDA.

· Clear CPIC required prior to start date.

· Strong organizational skills and comfort with computer based filing systems.

· Previous experience working in a secure records or clerical environment is an asset.

Job Types: Full-time, Fixed term contractContract length: 3 months

Pay: $20.00 per hour

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 2025-06-17