Project Manager - Mechanical Construction (ICI)

Job Description

Job Description

About Mechlines Contractors Ltd.

Mechlines Contractors Ltd. is a growing mechanical contractor specializing in plumbing, HVAC, hydronic heating and mechanical construction for commercial and institutional projects throughout the Greater Toronto Area.

We are seeking an experienced Mechanical Project Manager to manage ICI mechanical construction projects from award through construction, commissioning and closeout.

This is a hands-on project management position. The successful candidate will be responsible for the overall coordination, financial performance, schedule and successful delivery of assigned projects while working closely with general contractors, consultants, suppliers, subcontractors, project coordinators and field personnel.

We are looking for someone who understands mechanical construction and can identify problems early, make decisions, follow through on commitments and take ownership of a project.

Responsibilities

• Manage multiple ICI mechanical construction projects from award through closeout
• Review contracts, drawings, specifications, addenda and project scope to establish project requirements
• Develop project start-up plans, procurement requirements and construction priorities
• Manage project budgets, committed costs, change orders, forecasts and overall financial performance
• Monitor project costs against budget and identify potential cost overruns early
• Review and approve purchase orders, supplier quotations and subcontractor scopes
• Manage equipment and material procurement, including shop drawings, approvals, release dates and delivery requirements
• Review architectural, structural, mechanical and electrical drawings for coordination issues and scope conflicts
• Identify potential changes and prepare, price, negotiate and track change orders
• Prepare and manage RFIs, submittals, shop drawings and other project documentation
• Maintain accurate change, procurement, deficiency and project action logs
• Develop and monitor project schedules, milestones and critical deliverables
• Coordinate manpower and construction priorities with site supervisors and foremen
• Communicate drawing revisions, site instructions and scope requirements to field personnel
• Attend project meetings and represent Mechlines Contractors Ltd. with general contractors, owners and consultants
• Manage relationships and correspondence with general contractors, consultants, suppliers and subcontractors
• Review project progress and support preparation of monthly progress billings
• Review subcontractor invoices and payment applications against completed work
• Monitor outstanding receivables, holdbacks and change-order approvals related to assigned projects
• Coordinate testing, inspections, commissioning and deficiency completion
• Manage project closeout, including O&M manuals, warranties, record drawings and closeout documentation
• Conduct site visits to monitor progress, identify issues and support field operations
• Provide direction and support to Project Coordinators assigned to projects
• Maintain organized and accurate project records using Microsoft 365, Teams and SharePoint

Qualifications

• Minimum 5 years of project management or senior project coordination experience in ICI construction
• Mechanical contracting experience strongly preferred
• Proven experience managing commercial and/or institutional construction projects
• Strong knowledge of plumbing, HVAC and/or hydronic heating systems
• Strong ability to read and interpret mechanical, architectural, structural and electrical drawings and specifications
• Good understanding of construction contracts, project documentation, procurement and change management
• Experience managing project budgets, cost reports, forecasts and progress billings
• Experience preparing and negotiating change orders
• Experience coordinating subcontractors, suppliers and field personnel
• Strong understanding of project scheduling, procurement lead times and construction sequencing

Software Requirements

Strong proficiency with Bluebeam Revu , including:

• Reviewing and marking up construction drawings
• Comparing drawing revisions
• Creating overlays
• Performing measurements and quantity takeoffs
• Organizing and reviewing drawing sets

Strong proficiency with Microsoft 365 , particularly:

• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft Teams
• Microsoft SharePoint

Other Qualifications

• Strong commercial and financial awareness
• Excellent written and verbal communication skills
• Strong negotiation and problem-solving abilities
• Excellent organizational and document-control skills
• Ability to manage multiple projects and competing priorities
• Detail-oriented with the ability to identify risks before they affect cost or schedule
• Comfortable making decisions and taking ownership of assigned projects
• Ability to communicate effectively with both office and field personnel
• Valid Ontario driver's licence and reliable transportation
• Must be legally entitled to work in Canada

Assets

• Mechanical engineering, construction management or construction-related diploma/degree
• Mechanical trade background
• Experience managing projects for a mechanical contractor
• Experience with AutoCAD and/or Revit
• Experience with institutional projects such as schools, colleges, municipal facilities or other public-sector construction
• Experience with mechanical equipment procurement and long-lead equipment
• Experience with commissioning, TAB, BAS/control systems and mechanical project closeout

Ideal Candidate

The ideal candidate is a hands-on mechanical construction Project Manager , not simply an administrator.

They understand how a mechanical project actually gets built and can move comfortably between drawings, specifications, budgets, procurement, schedules and site conditions.

They can review a set of drawings and identify coordination problems, understand how late shop-drawing approval or equipment procurement can affect the construction schedule, recognize potential extras, and make sure changes are documented before they become financial problems.

They are comfortable dealing directly with general contractors, consultants, suppliers, subcontractors and field personnel and can professionally represent Mechlines Contractors Ltd. in project meetings.

Most importantly, they take ownership . When an issue arises, they investigate it, determine what is required, communicate with the appropriate parties and follow it through to resolution.

What We Offer

• Competitive salary based on experience
• Full-time, permanent employment
• Company phone or phone allowance
• Reimbursement for approved mileage and project-related travel
• Opportunities for professional development
• Exposure to a variety of commercial and institutional mechanical projects
• Opportunity to take ownership of projects from award through completion
• Growing company with opportunities for increased responsibility
• Supportive and team-oriented work environment

How to Apply

Please submit your resume along with a brief summary outlining:

• Your ICI construction experience
• Your mechanical contracting experience
• The types and approximate values of projects you have managed
• Your experience managing project budgets and change orders
• Your experience with plumbing, HVAC and/or hydronic systems

Mechlines Contractors Ltd. is an equal-opportunity employer. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.