Mutual Fund Administrative Assistant

We are a small, relationship-focused financial advisory practice in Regina supporting over 1,500 clients. We operate with a lean, practical, client-first mindset and offer a professional office environment with meaningful responsibility, mentorship, and long-term growth potential.
We are seeking a full-time Mutual Fund Administrative Assistant to work in office at our Regina location. You will work closely with advisors and team members in a collaborative setting where initiative, ownership, accuracy, and willingness to learn are valued. This is not purely entry level, though candidates with limited experience and a strong learning mindset are welcome.
Key Responsibilities
Draft client letters and correspondence
Maintain organized files, databases, and spreadsheets
Coordinate with Head Office on statements and account matters
Manage mail, bulk mail outs, calls, emails, and faxes professionally
Support mutual fund, segregated fund, and GIC transactions
Process purchases, redemptions, switches, and maturities; Univeris is an asset
Prepare T2033 transfer forms, KYC/KYP paperwork, and quarterly statements
Assist with estate documentation and stay current with regulatory and Head Office procedures
Limited exposure to insurance processing
Qualifications
Financial or mutual fund administration experience preferred
Knowledge of RRSPs, GICs, mutual funds, and related products
Mutual fund license an asset
Strong organization, accuracy, communication, and attention to detail
Proficiency in Microsoft Word, Excel, and Outlook
Willingness to learn in a regulated environment
Compensation & Environment
Salary: $40,000 - $50,000 based on experience. Bonus potential, benefits, RRSP program, and three weeks vacation. Hours: MondayFriday, 8:00 a.m.4:30 p.m. Small-office culture with long-term growth potential.