Office Administrator Assistant

Job Responsibility:

Job Overview The Office Administrator Assistant supports the daily administrative operations of the office. This role ensures smooth office functioning by performing a variety of clerical tasks, assisting with communications, organizing files and documents, coordinating meetings, and providing general support to staff and management. Accounting experience and initiative is not a requirement but an asset.

Key Responsibilities:

• Administrative Support:
• Answer and direct phone calls in a professional manner.
• Greet and assist visitors, clients, and vendors.
• Organize and schedule meetings and appointments.
• Maintain office supplies inventory and place orders as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Document & Data Management:
• File and retrieve documents, records, and reports.
• Maintain electronic and physical filing systems.
• Input data into company systems accurately and efficiently.
• Clerical & Office Coordination:
• Assist in the preparation of regularly scheduled reports.
• Handle incoming and outgoing mail and deliveries.
• Help coordinate office activities and events.
• Support HR or Accounting staff with basic tasks (e.g., timesheet collection, invoice tracking, data entry).
• Communication & Customer Service:
• Respond to inquiries and provide general information to staff and clients.
• Liaise with other departments to ensure smooth communication and operations.

Qualifications & Skills:

• High school diploma or equivalent; additional training or certification in administration is a plus.
• 1+ year of experience in an administrative or clerical role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Proficiency in Sage 50 is preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Job Types: Full-time, Permanent

Pay: $3,000.00-$3,500.00 per month

Benefits:

• Extended health care

Schedule:

• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Accounting: 1 year (preferred)

Work Location: On the road