Business Support Administrator

CFM and Pumps Plus is seeking a detail-oriented, proactive Business Support Administrator to support our NDE and Engineering teams. This role keeps the office running smoothly; coordinating documents, vendors, inventory, and logistics while providing excellent internal and external customer service. If you enjoy multitasking, take pride in accuracy, and thrive in a safety-first, technical environment, we’d love to hear from you.

Responsibilities

• Provide administrative assistance to NDE and Engineering teams: filing, photocopying, scanning, printing, and document preparation.
• Review reports and manage electronic document control/filing to ensure accuracy, completeness, and retrievability.
• Help manage time entry and payroll processes for employees, ensuring timeliness and a high degree of accuracy and confidentiality.
• Cover the customer service desk as needed; answer calls, triage inquiries, and direct customers appropriately.
• Receive and ship parcels; coordinate with courier services and track deliveries. Order, receive, and track shipments, conduct monthly inventory checks and manage regular stock/consumable orders.
• Ensure tools and equipment are sent for inspection and re-certification in accordance with company requirements
• Administer branch expenditures, including issuing purchase orders and processing invoices in accordance with company procedures.
• Coordinate travel arrangements (flights, hotels, car/truck rentals) and submit/track expense reports.
• Support scheduling and logistics for company meetings and events as required.

Qualifications

• College diploma in Office/Business Administration.
• 2-5 years of experience in an administrative role, preferably within a fast-paced environment.
• Excellent time management, organizational, and communication skills. Ability to thrive under pressure, manage priorities and meet deadlines with attention to detail.
• Ability to work independently and collaboratively as part of a team in a fast-changing environment.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); comfortable with digital filing systems and basic data entry. JD Edwards software experience is an asset.

What’s in it for You?

• Meaningful impact – Play a key role in ensuring the efficient operation of business, directly contributing to the success of our teams.
• Career growth – With CFM , you’ll have opportunities for personal and professional development.
• Collaborative environment – Join a team where collaboration, efficiency, and attention to detail are highly valued.
• Competitive compensation and benefits – Enjoy industry-leading pay, comprehensive benefits, and a rewarding work environment.

Ready to “Build Your Career”?

At CFM and Pumps Plus, we value precision, organization, and teamwork. Join us as a Business Support Administrator and help drive our operational success. Apply now and start building your career with CFM!

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Join CFM , a leading provider of custom machining, fabrication, and technical services with a strong presence throughout Eastern Canada, also supporting industrial projects throughout the Northeastern United States, and globally. With well-equipped facilities in Saint John, NB, Dartmouth, NS and St. John’s, NL, we deliver innovative, cost-effective solutions to a diverse range of industries, including Pulp and Paper, Oil and Gas, Utilities, Forestry, and more. Our experienced, certified teams are available 24/7, providing exceptional service for everything from plant shutdowns and repairs to inspections, testing, and capital projects. At CFM, you’ll be part of a dynamic team that prides itself on expertise, flexibility, and a proven track record of success across a variety of sectors. If you're looking to advance your career in a company that values quality, innovation, and customer service, CFM is the place to build your career !