Executive Assistant POST NUMBER: 130257

About the Opportunity Prepare, edit, and maintain Microsoft Word documents Record detailed meeting notes and perform accurate, high-volume typing. Manage executive calendars and schedules Prepare and submit all travel and expense reports through Concur Initiate and maintain payment of invoices, including purchase requisitions and purchase orders through SAP Ensure timely collection and compilation of data, memos, correspondence and reports Coordinate document review, editing and approvals as needed Assist in formatting and preparing information for internal and external communication, such as memos, presentations and reports Manage all domestic and international travel arrangements and accommodations, including preparation of sensitive travel documents and Visa applications; and The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive. About You Minimum of three (3) years of experience as an Executive Assistant in a fast-paced, complex organizational setting, preferably within the legal sector, or an equivalent Proficiency with MS Office applications, (Word, Excel, and PowerPoint) required Outstanding organizational and time management skills required Excellent written, interpersonal, and verbal communication skills required Availability to work flexible schedules to support various regions is required Periodic travel may be required Proficiency with SAP, Concur and related software preferred Pay Range $90,000- $100,000 per year How to Apply Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 483319 This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.