Administrative Clerk - Purchasing and Supply - Outsourced position with a client in the minong industry

VOLO Construction is a growing company specializing in the heavy industry. Its mission is to provide construction management services, carry out EPC construction projects, and offer VPO and commissioning services for production units.

VOLO Construction is a subsidiary of GCM Corpo, an engineering consulting firm operating in numerous industrial sectors, with nearly 500 professionals working from offices in Montreal, Varennes, Quebec City, Amos, Rouyn-Noranda, Sherbrooke, Trois-Rivières, Rivière-du-Loup, Regina, Calgary, Edmonton, and Saint John (NB). Take the opportunity to become part of our team by submitting your application.

We are currently looking for an Administrative Clerk – Purchasing and Procurement to support the day-to-day activities of the procurement department at our client’s site in the mining sector in Brossard.

Reporting to the Purchasing Manager, the successful candidate will be responsible for the administrative processing of purchase requisitions, order tracking, document management, and coordination with suppliers and various company departments. This position contributes to the efficiency of the supply chain by ensuring data accuracy and compliance with internal processes.

Main Responsibilities:

• Receive, verify, and process purchase requisitions from various departments.
• Create and track purchase orders in the management system.
• Follow up with suppliers to ensure delivery schedules are met.
• Follow up with suppliers regarding quotations, order confirmations, and deliveries.
• Verify the accuracy of purchasing information and keep databases up to date.
• Assist with inventory management and report discrepancies or replenishment needs.
• Maintain electronic and paper filing of purchasing and procurement documents.
• Participate in the processing of goods receipts and the validation of related documentation.
• Reconcile purchase orders, goods receipts, and invoices.
• Prepare various administrative reports and tracking indicators.
• Respond to information requests from suppliers and internal teams.
• Participate in the continuous improvement of the department’s administrative processes.

Required Qualifications:

• Diploma of Vocational Studies (DEP) in Secretarial Studies, Accounting, Administration, or other relevant training.
• Minimum of 2 to 5 years of experience in an administrative role, ideally in purchasing, procurement, logistics, or inventory management.
• Experience in an industrial, mining, manufacturing, or construction environment is an asset.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with an ERP system (SAP, Oracle, JDE, Dynamics, or other) is considered an asset.
• Functional English is an asset.

Conditions:

• 1-year contract.
• Full-time daytime schedule.
• Hybrid position with travel to the mining site in Brossard.
• Dynamic work environment within a company operating in the mining sector.