Operations Coordinator - Oil Reclamation & Environmental Services

At Environmental 360 Solutions Ltd. (E360S) , we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.

Position Overview:

We are seeking a highly organized and detail-oriented Operations Coordinator to support the daily operations of our oil reclamation facility. This role is responsible for coordinating customer orders, inventory management, logistics, purchasing, production support, and regulatory tracking across multiple operating systems.

The successful candidate will play a key role in ensuring orders are processed accurately, inventory levels are maintained, trucks are scheduled efficiently, and customer needs are met in a fast-paced environment.

Key Responsibilities:

• Create and process customer orders, returns, quotes, and price confirmations using Sage , Navusoft , and the Pickup System .
• Verify inventory availability in Sage and maintain accurate inventory records through Perpetual Inventory .
• Create production batch sheets and update inventory transactions to support manufacturing activities.
• Coordinate customer pickups and deliveries, schedule trucks, and manage shipping runs using Navusoft , the Order Status Report , and the Pickup System .
• Prepare shipping documents, packing slips, and driver paperwork.
• Process invoicing in Sage and Navusoft , ensuring pricing accuracy and inventory adjustments are properly reflected.
• Purchase raw materials, obtain pricing from suppliers, and coordinate material availability for production requirements.
• Track and maintain operational records including Chemtainers (MS Works) , Manifest Pickups , Exempt Manifest Pickups , Fuel Tracking , and IFTA mileage reporting .
• Record and report sales activity through the KPI reporting system .
• Assist with Ministry of Environment reporting by maintaining accurate operational and volume-tracking spreadsheets.
• Coordinate service schedules with U.S.-based customers and prepare customs and border-crossing documentation for cross-border shipments.
• Respond to customer inquiries and provide supporting documentation, including insurance certificates and service-related information.
• Maintain accurate records across multiple systems and provide general operational and administrative support as required.

Systems Utilized:

• Sage
• Navusoft
• Pickup System
• Order Status Report
• Perpetual Inventory
• KPI Reporting System (Google Workspace)
• MS Works
• Manifest Pickup Tracking
• Exempt Manifest Pickup Tracking
• Ministry of Environment Reporting Spreadsheets
• IFTA Mileage Tracking
• Fuel Tracking System

Qualifications:

• Strong proficiency with Microsoft Excel, Microsoft Office, and database-driven systems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to quickly learn and navigate multiple software platforms.

Assets:

• Experience in logistics, dispatching, transportation, or operations coordination.
• Inventory management and purchasing experience.
• Experience with customs documentation and cross-border shipments.
• Knowledge of waste manifesting, environmental services, or regulatory reporting.
• Experience working with ERP, inventory management, or operational software systems.

This is more than a job - it’s your opportunity to be part of something bigger. At E360S, we’re setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let’s build a sustainable future we can all be proud of. Apply today and discover what’s possible when purpose meets progress.

This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.

The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.