Board Secretary

Board Secretary

Salary Range:
$90,900.08 to $128,800.00 per annum

Union/Excluded:
Excluded

Security Screening:
Required

Job Type:
Regular full time

Additional Info:
An eligibility list to fill future vacancies may be established. Testing may be required. Lesser qualified applicants may be appointed at a lower level.

We are seeking a  Board Secretary to join our team in  VICTORIA, British Columbia, Canada. 

The Board Secretary plays a pivotal role at the heart of Board governance, enabling effective decision-making and ensuring the seamless operation of Board activities. This position leads the coordination of Board meetings and materials, ensures compliance with governance frameworks and legislation, and provides trusted advice on legal, fiduciary, and policy matters. Acting as a key liaison, the Board Secretary ensures Board members are well-informed, supported, and positioned to make strategic, impactful decisions, while also serving as Appeals Registrar.

This role is ideally suited for a highly organized and detail-oriented professional with strong expertise in corporate governance and Board operations. Success requires exceptional communication skills, sound judgment in advising senior leaders, and the ability to manage complex priorities with discretion and professionalism. The ideal candidate brings strong stakeholder engagement skills, a high degree of confidentiality, and the ability to translate governance requirements into clear, actionable processes that support organizational effectiveness.

Hybrid Work Model
This position is located in our Victoria, BC office. You will have the flexibility to work part of the time on-campus and part of the time off-campus. The requirement for on-campus presence is a minimum of 40% of your schedule in a month.

Additional requirements are determined by the role functions and operational needs of each business area.  

Responsibilities

• Supports the delivery of Secretariat services to the Board and its committees, including coordination of meetings, preparation and distribution of agendas and materials, and maintenance of accurate records and minutes.
• Provides guidance to trustees on board policies, processes, and governance practices to support effective decision-making and application of fiduciary responsibilities.
• Monitors and supports compliance with board governance documents, pension plan rules, applicable legislation, and established policies and procedures.
• Reviews and coordinates briefing materials and correspondence to ensure quality, accuracy, and alignment with board requirements and standards.
• Facilitates communication between the Board, Pension Corporation, BCI, service providers, and other stakeholders, including tracking and following up on board decisions and information requests.
• Builds and maintains effective working relationships with trustees, plan partners, and key stakeholders to support board operations and service delivery.
• Administers the appeals process in accordance with governing agreements and policies, including coordinating documentation, preparing materials for adjudication, and communicating decisions.
• Supports records management and information governance activities, including responding to information requests and ensuring compliance with privacy and records legislation.
• Contributes to the planning and continuous improvement of Secretariat processes, service standards, and operational practices.
• Supports financial and operational activities of the Secretariat, including budget coordination and administration of approved expenditures.

Qualifications
Must have

• A bachelor's degree in business administration, public administration, political science, communications or a related field.
• Three years of recent (within seven years) related experience in a corporate governance, secretariat, public sector or corporate environment.
• Experience supporting board or committee operations, including minute-taking, meeting management, preparation of materials and record keeping.
• Experience researching, reviewing and interpreting policies, legislation or governance documents to support decision making.
• Experience researching, writing and presenting a variety of materials.
• An equivalent combination of education, training and relevant experience may be considered.

Nice to have

• Experience in pension administration is preferred.

Knowledge, Skills and Abilities

• Knowledge of public sector pension plans and pension administration
• Pension plan regulation, e.g. Income Tax Act and Pension Benefits Standards Act
• Knowledge of leadership, management and corporate governance theory and practice
• Demonstrated ability to work calmly under pressure while exercising tact, diplomacy and good judgment
• Excellent organizational and project management skills and attention to detail including the ability to multitask.
• Excellent communication and presentation skills.
• Exercises good judgment and discretion, demonstrating flexibility and composure in a fast-paced environment.
• Ability to work independently and as part of a team and manage multiple reporting relationships.
• Ability to establish and maintain effective working relationships with a variety of individuals and groups.
• Proficient with the Microsoft Office suite of products.

Application requirements
Cover letter: Please do not submit a cover letter; it will not be reviewed.
Resume: A resume is required as part of your application. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.
Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Please allow approximately 10 minutes to complete this questionnaire.

Applications will be accepted until 11:59 pm PST on the closing date. Late applications will not be considered.

Diversity & Inclusion
BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. 

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at  View email address on civicjobs.ca .  

Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at  View email address on civicjobs.ca .

About Us
BC Pension Corporation is one of the largest professional pension service providers in Canada. We serve over 718,000 active and retired members and more than 1,000 plan employers, paying out nearly $500 million in benefits each month (over 5.8 billion a year) to over 233,000 retirees.

One in eight BC citizens is a member of one of the five pension plans we serve. Services include providing plan information to members and employers, managing contributions and members records, paying pension benefits, and providing policy, financial and communication services to plan boards. We are a community of dedicated professionals who share common beliefs about client service and a desire to make our organization an even better place tomorrow than it is today.