Purchasing Clerk - Permanent Casual (Multi-Site)

Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.  

ROLE  

As a Purchasing Clerk at Muskoka Algonquin Healthcare your responsibilities include but are not limited to: 

• Reviewing Materials Management system reports to verify stock levels and determine optimum ordering quantities.
• Receiving shipments of hard goods arriving to the hospital and routing accordingly.
• Ensuring accurate entries on source documents and entries into the MM computer system.
• Verifying goods against source documents such as packing slips, computer reports, etc. as per current policies.
• Stocking inventory supplies paying close attention to stock rotation (first in, first out).
• Ensuring the accurate delivery of non-inventory supplies to the requesting areas.
• Processing all inventory transactions in the MM computer system in a timely manner.
• Affixing asset tags or other internal identification devices as required and providing serial number or other cross-reference information to Purchasing or others as requested.
• Ensuring warehouse stock levels are kept at an appropriate level, shifting of stock to/from overflow areas or alternate storage locations.
• Conducting regular cycle counts of warehouse stock to ensure integrity of stock levels on hand is maintained.
• Identifying discrepancies or unknown outages with appropriate resolution to correct any errors. Escalation of any stock issues to appropriate Management level that cannot be resolved immediately.
• Responding to queries from Hospital departments.
• Keeping the storeroom and dock areas safely secured, clean and tidy at all times.
• Shipping goods to suppliers or offsite storage locations, including maintenance of all documentation and necessary courier/transport communication.
• Maintaining accurate and properly filed and/or distributed documentation for all product receipts, shipments or returned goods.
• Processing daily orders to vendors for stock and non-stock items and follows up with vendor to ensure timely delivery.
• Reconciling invoices with vendors and Accounting department.

REQUIRED EDUCATION & CERTIFICATION(S)

• Secondary School diploma.
• Certificate in recognized purchasing/materials management course or equivalent experience.  

REQUIRED SKILLS & EXPERIENCE(S)

• Minimum of one year experience in shipping, receiving and inventory control  
• Basic computer, clerical and organizational skills in Microsoft Word, Excel and Outlook. Familiar with inventory management software applications.  
• On a regular basis this position involves heavy lifting up to 50 lbs .
• Pushing carts up to 1500 lbs.  
• Excellent interpersonal and organizational skills and the ability to work independently and as a team player.  
• Excellent communications skills and the ability to interact with all levels of the organization as well as external stakeholders is required.  
• Excellent keyboarding and computer skills having worked with spreadsheets and word programs, including speed and accuracy.  
• Responsible for day to day purchasing functions, including the maintenance of an in-house inventory system, the receiving and distribution of goods, creating and maintaining supply area profile stores lists (SAPS), picking orders, maintenance of storeroom and warehouse area.  
• Regular and punctual attendance is a requirement of this position.  
• Travel to other MAHC sites is required.  

ADDITIONAL PERKS AT MAHC  

• Staff referral program (Earn up to $1000 for each successful Permanent Part-Time and Permanent Full-Time new hire you refer to MAHC).  
• Extended health benefits (Permanent Full-Time only).
• Enrolment in the Healthcare of Ontario Pension Plan (HOOPP).
• Collaborative and supportive team environment.

ADDITIONAL INFORMATION  

Location:  Multi-Site, working at both South Muskoka Memorial Hospital (SMMH) located in Bracebridge and Huntsville District Memorial Hospital (HDMH) located in Huntsville. Applicants must reside within 125km of one of our hospital campuses or be willing to relocate prior to starting. *Exceptions will be considered on a case-by-case basis.

Department:   Materials Management 

Hours of Work:  Must be available to work day shifts.  Shifts and hours may change according to departmental requirements per the  collective agreement.  

Recruitment Process

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date.  Please Note:  Applicants must submit their application through this posting listed to be considered. Email and paper submissions  will not be accepted unless otherwise indicated
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process

Conditions of employment for external hires includes;

• Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety department
• Legal entitlement to work in Canada
• Satisfactory Criminal Record & Judicial Matters Check

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled

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