Finance and Operations Assistant

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As Finance and Operations Assistant, you will work closely with the Business Manager to support our department's financial administration, post-award activities, and day-to-day operations. Relying on your relentless attention to detail and strong organizational skills, you will process financial and payroll transactions, monitor and reconcile financial accounts, support post-award administration, and coordinate a range of operational activities that contribute to the effective functioning of the Department.

Your responsibilities will include:

• Act as a primary point of contact for financial inquiries, triage information and maintain an organized physical/digital filing system
• Pepare, verify, and process accounts payable/receivable, expense reimbursements, invoices, payroll and deposits in accordance with the University Guide to Financial Management
• Provide operational support for the department, including writing routine documents and correspondence, coordinating supplies and equipment, and supporting other day-to-day operational needs
• Monitor post-award financial administration activities by maintaining award tracking records, monitoring payment schedules and reporting requirements
• Generate standard financial reports and gather information to support departmental planning and reporting

Essential Qualifications:

• Advanced College Diploma (3 years) oracceptable combination of equivalent experience
• Minimum two (2) years relevant financial support experience
• Demonstrated experience processing financial transactions and preparing financial reconciliations
• Experience interpreting and applying financial guidelines and procedures
• Experience maintaining databases, including compiling, sorting and organizing financial data, and generating reports
• Experience providing operational and administrative support, including maintaining office equipment and supply inventory and coordinating space, facilities, and other day-to-day operational needs
• Experience supporting post award administration
• Advanced proficiency with M365, particularly MS Excel, and experience with SAP systems, including FIS and HRIS
• Excellent communication (written and verbal) and interpersonal skills
• Strong numerical, accounting, financial and analytical skills, with the ability to analyze information and resolve discrepancies
• Strong organizational skills and an ability to multi-task on varied duties
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations, and the ability to professionally communicate intricate financial procedures
• Excellent attention to detail and a high degree of accuracy
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff

To be successful in this role youwill be:

• Communicator
• Insightful
• Meticulous
• Procedural
• Team player

Closing Date: 10/16/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Divisional HR Office Email: View email address on jobs.utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.