Marketing Communications Administrator

Job Responsibility:

STATUS: Full Time, Permanent, existing vacancy

Summary of Position

Trafalgar Castle School is a day and boarding School for girls in Grades 4 through 12. Located in Whitby, Ontario (close to the GO Station), we are a warm, diverse and progressive community that offers exceptional academics and prepares young women to make a difference in the world. There is “Nothing a Trafalgar Girl Can't Handle!”

We're looking for a talented Marketing Communications Administrator to support the Marketing department and work alongside the Marketing Communications Officer.

The Marketing Communications Administrator is an energetic team player who is committed to Trafalgar's vision. As a passionate individual, the Administrator will provide effective and engaging support for Trafalgar's goals in marketing, communications, community relations, events and fundraising.

What you'll be doing:

• Coordinate and source promotional materials, media buys, sponsorship and external relations opportunities and memberships;
• Provide event implementation and support for marketing and fundraising efforts, including photography/videography, ticket registration, set-up, promotional listings, exhibitions set-up, and event day programming, student activities;
• Assist in the design and coordination of marketing and communications collateral such as print ads, direct mail brochures, newsletters, posters, presentations, digital media and any other communication and promotional materials;
• Assist with updates to the website and social media as needed (i.e. scheduling posts, gathering resources, editing reels, etc.;
• Engage with all departments to develop communications/publications that support and meet the School's needs (i.e. promotional materials);
• Develop relationships with internal and external stakeholders (i.e. Town of Whitby, Metroland, etc.) and the community, including faculty, staff, Parents' Guild, and prospective families
• Provide guidance to all constituencies on marketing, communications and branding to ensure clarity and consistency for internal and external communications;
• Coordinate and manage the online store;

You have:

• Minimum 2 years of relevant administrative experience;
• Strong knowledge of not-for-profit operations with volunteers, fundraising would be an asset;
• Post-secondary education in special events, marketing, communications, public relations or related field, or the equivalent combined education and work experience;
• Understanding of media relations principles and best practices;
• Comprehension of School principles, philosophy, priorities and programs, to help develop content for a variety of publications and communications;
• Understanding of key social media platforms and trends, and how they can be used to amplify branding;
• Knowledge of the independent school community;
• Proficient in the use of Microsoft Office, including Access, and databases (i.e: Blackbaud);
• Familiarity with the Google Apps Suite, Google Analytics and desktop publishing software would be an asset;
• Experience with Canva or graphic design software;
• Experience with Canadian Press Style preferred;
• Excellent communication and interpersonal skills with a strong attention to detail.

You are:

• Highly customer-service focused with great relationship-building skills and the ability to quickly build rapport with a wide variety of constituents, including faculty, staff and Parents' Guild;
• A solution-oriented individual with a keen eye for detail;
• A collaborative team player who is also able to work well independently;
• Ability to provide guidance to all constituencies on marketing, communications, publications, electronic communications and branding;
• Resourceful and flexible, with a good sense of humour;
• Excellent time management and organizational skills;
• Excellent writing and editing skills across multi-media platforms; and
• A flexible, open-minded person who is willing to brainstorm ideas, contribute new ways of thinking and open to trying new things.

Here's what we offer:

• Working in a Castle! You'll see when you get here, it's a beautiful place to be;
• Competitive compensation;
• Free parking;
• Lunches provided (taxable benefit);
• RRSP Matching;
• Summer hours;
• Half-day Fridays prior to long weekends;
• Discounted tuition for children of staff; and
• A welcoming and vibrant school community.

Please submit your covering letter and resume by Friday, June 20, 2025, to View email address on ca.edajobs.com.

Trafalgar Castle is committed to fostering an inclusive, diverse and respectful environment where everyone feels they belong. We welcome and encourage qualified applicants who share our commitment. We are also committed to providing accommodations for persons with disabilities. If you require accommodation at any stage during the recruitment process, please contact the Human Resources Manager so that we may work with you to meet your needs.

As a condition of employment, successful candidates will be required to submit a current original Vulnerable Sector Screening from the police jurisdiction in which they reside prior to commencing employment.

Our salary ranges are determined by role, level, and location. The range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum salary for the role over time. Within the range, individual pay is determined by job-related skills and experience demonstrated during the interview process.

For further information, please visit us online at

Job Types: Full-time, Permanent

Pay: $39,000.00-$49,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person

Application deadline: 2025-06-20