Accounts Payable Associate

Accounts Payable Associate

Halifax, NS

Reference # HL-CLI-10314

Our client, Clarke Inc. is a leading real estate company engaged in the development, ownership, and management of a diversified portfolio of commercial, hospitality, residential, and mixed-use properties. Clarke's objective is to maximize shareholder value through disciplined capital allocation, identifying undervalued or underperforming assets, and driving long-term value creation.

Clarke's real estate portfolio continues to evolve and includes significant holdings across multiple asset classes, including hotels, residential developments, office and commercial properties, and a growing investment portfolio, including:

• Over 1,400 residential units in both construction and development.
• Over 50 office and commercial properties throughout Canada, the United States and Ireland.
• 22 hotels across Canada owned or managed.
• Residential and transportation operating businesses.
• Commercial to residential conversions.
• $120M+ investment portfolio (active and passive).

Ravelin Properties Corp is a wholly owned subsidiary of Clarke Inc. and listed on the Toronto Stock Exchange. We are excited to partner with Clarke Inc. and Ravelin Properties Corp (Ravelin) in the recruitment of an Accounts Payable Associate to join their team based in Halifax, NS. This position supports month-end and year-end activities, oversees invoice verification and processing, purchase order compliance, vendor account reconciliations, payment preparation, and contributes to the effective management of accounts payable across a multi-property portfolio. This position is full-time in-office and is based out of the Bayers Lake office in Halifax.

Key responsibilities include:

Invoice Processing and Verification:

• Receive, review, and process invoices accurately and in a timely manner, ensuring appropriate approvals and supporting documentation are in place.
• Verify invoices against purchase orders, receiving records, and other supporting documentation, ensuring discrepancies are identified and resolved before processing.
• Review invoice coding, enter invoices into the accounting system in accordance with established procedures.
• Identify and process credit notes, discounts, adjustments, and other invoice corrections as required.
• Ensure invoices are complete, accurate, properly authorized, and submitted for payment within established timelines.

Purchase Order Compliance:

• Monitor compliance with the Company's purchase order system and established purchasing procedures.
• Identify deviations from Company policy and escalate concerns to the appropriate supervisor.
• Work with teams to address missing purchase orders, approvals, receiving documentation, and other processing issues.

Vendor Accounts and Payments:

• Respond to vendor inquiries professionally and promptly, resolving issues where possible and directing matters to the appropriate contact when necessary.
• Reconcile vendor statements, investigate outstanding balances, and resolve discrepancies.
• Monitor outstanding invoices, credits, and payment issues to support accurate and timely vendor account management.
• Prepare cheque runs and support other payment processing activities in accordance with Company procedures.
• Request, verify, and maintain supplier banking information in accordance with established procedures and internal controls.

Month-End and Year-End Accounting:

• Prepare accurate month-end accruals for goods and services received but not yet invoiced, in accordance with Company accounting policies.
• Support month-end and year-end close activities by ensuring accounts payable records are complete and up to date.
• Assist with year-end audit requirements by providing supporting documentation, reconciliations, and other requested information.
• Identify and communicate outstanding items or discrepancies that may affect the accuracy of financial reporting.

Records Management and Internal Controls:

• Maintain organized and accurate electronic filing systems for invoices, purchase orders, payment records, vendor statements, and other accounts payable documentation.
• Maintain required registers, reports, and supporting records in accordance with Company policies and procedures.
• Follow established approval processes, documentation standards, and internal controls to protect the accuracy and integrity of financial records.
• Identify opportunities to improve accounts payable processes, documentation, and workflow efficiency.

The ideal candidate will possess:

• Post-secondary education in accounting, finance, business administration, or a related field is preferred. Equivalent combinations of education and experience will be considered.
• Minimum of two years of experience in accounts payable, accounting, or a related financial administration role.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational, time management, and problem-solving skills.
• Effective communication skills, with the ability to work professionally with all parties.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to manage a high volume of transactions, prioritize competing demands, and meet recurring deadlines.
• Ability to work independently while contributing effectively as part of a team.
• Professional, dependable, and adaptable approach to changing priorities.
• Experience with Sage Intacct is considered an asset.
• Knowledge of purchase order systems, invoice approval processes, and general accounting practices is preferred.

The organization is committed to cultivating an inclusive, respectful, and equitable work environment where every team member feels valued. They proudly uphold fair employment practices and do not tolerate discrimination or harassment of any kind. All hiring and employment decisions are based strictly on experience, qualifications, and organizational needs.

This is an exciting opportunity for an accounting professional looking to grow with a dynamic organization. Connect with us today to learn more!

To express interest in this opportunity please apply online by clicking:

For more information about this exciting opportunity, please contact Heather Labucki, Partner, or Sara Morey, Senior Consultant, at View email address on jobs.swagapp.com. If you require accommodation to participate in the recruitment process, please let Sara Morey know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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