Program Billing Administrator

Job Responsibility:

For over 30 years, BGC Cochrane & Area has supported children, youth and families in Cochrane and area through Out of School Care (K-6), Summer Camps, Youth programs, Youth Outreach services, BGC Day Home Agency and community partnerships. Our mission is to provide a safe, supportive place where children and youth can experience new opportunities, overcome barriers, build positive relationships and develop confidence and skills for life.

Position Summary:

Reporting to the Finance Manager, the Program Billing Administrator is responsible for the administration of licensed programs billing responsibilities; with a focus on monthly client billing, recording payments and data entry into QuickBooks.

The Program Billing Administrator focuses primarily on monthly client invoicing, issuing purchase orders to providers and recording payments. They work closely with the rest of the Finance team and Licensed Program teams to ensure all entries are accurate and completed in a timely manner, to ensure reconciliations can happen on schedule, and all reporting is accurate.

Key responsibilities

Billing Administration

· Monthly client invoicing; invoice licensed program parents, invoice agency providers, and reconcile all invoicing to QuickBooks reports.

· Monthly client payments; work with the Finance Manager to create electronic fund payments (EFTs) from parents, to providers, and receive and enter payments in QB.

· Reconcile all payments to QuickBooks reports.

· An important aspect of the role is to receive and enter government subsidies, adjust parent billing, if required and ensure all grant payments and expenses balance.

· Support the Finance team with the management of the Accounts Receivable and Accounts Payable when required.

BGC Administration

· Contribute to the BGC team by way of meeting preparation, being present and active at meetings, chairing and follow-up with assigned actions.

· Develop relationships with peer BGC members across Canada.

· Actively participate in organization-wide groups like the Fundraising Committee, JWHSC, etc.

· Volunteer and participate in organization-wide marketing and fundraising events.

· Proactively manage workload, time off and its communication amongst peers and team.

· Ensure communication is professional, targeted and using appropriate method.

· Complete all other duties assigned at the discretion of management.

· Upholding the Mission and Core Values of BGC; Belonging, Respect, Encouragement, Working Together and Speaking Out.

Skills & Qualifications:

· Certificate or Diploma in Accounting or Business Administration is essential.

· Demonstrated professional ethics, boundaries and ability to maintain confidentiality.

· Ability to work under tight deadlines.

· Demonstrable experience in compliance.

· Very experienced in using QuickBooks in a similar role, preferably in a non-profit setting.

· Advanced knowledge of Microsoft Office, specifically Excel, and Outlook.

· Attention to detail, exceptional accuracy and consistency.

· Exceptional record-keeping.

· Ability to maintain a professional and fluid line of communication with all staff.

· Ability to work independently as well as in a team environment

· Work in collaboration with the extended BGC team.

· Demonstrated continuous learning.

BGCCA values diversity and is committed to attracting, engaging and developing a diverse and inclusive workforce. We offer flexibility, a professional and engaging team atmosphere and a competitive benefit package.

Job Types: Part-time, Permanent

Pay: From $21.00 per hour

Expected hours: 15 - 25 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site childcare
• On-site parking
• Paid time off
• Vision care
• Work from home

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Cochrane, AB T4C 2G4

Application deadline: 2025-03-28