Access Solutions Rental Coordinator

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Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division. We are a full-service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry. Tower cranes, construction hoists, scaffolding, safety fence, concrete formwork, architectural specialties along with numerous other construction necessities. Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.

Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report , highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Access Solutions Rental Coordinator will:

• Prepare and process monthly billing, including Swing Stage, Scaffolding and Formwork invoicing.
• Create quotes and manage work orders in Texada.
• Review billing and project data for accuracy.
• Update payroll tracking sheets and enter employee timesheets as required.
• Distribute customer invoices and resolve billing discrepancies.
• Help maintain Swing Stage asset records and rental billing.
• Ensuring backups, and change order approvals are complete for invoicing.
• Create work orders to be reviewed and closed.
• Coordinate new hire onboarding documentation and send to payroll.
• Work closely with operations teams to support upcoming projects and billing requirements.

This is the right role for you if:

• Experience in billing, administration, and coordinating.
• Very strong attention to detail and organizational skills.
• Experience with Texada or similar ERP software is an asset.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to manage multiple priorities and meet deadlines.

• Eager to learn, grow, and take initiative with a strong sense of determination.
• The salary range for this role is $55,000 - $65,000.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.