Office Coordinator

[Please note this is a Direct Search led by Bacardi, Applications from agencies will not be accepted nor will fees be paid for unsolicited CVs.]

RESPONSIBILITIES - WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE:

• Coordinate daily office operations to ensure a safe, organized, and productive workplace.
• Manage office supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for office-related inquiries and requests.
• Coordinate office maintenance, repairs, and facility-related needs.
• Support onboarding activities for new employees and visitors.

Event Planning & Employee Engagement

• Assist in the planning and execution of internal and external events, meetings, and employee engagement initiatives Including Founders’ Week
• Coordinate logistics including catering, materials required, and attendee management
• Support company-wide programs, town halls, training sessions, and team-building activities.

Financial & Administrative Support

• Maintain accurate records and documentation related to office and departmental activities. Provide support to Finance through liquor board program support, cheque deposits, etc.

Communications & Employee Experience

• Support internal communications and employee engagement initiatives.
• Assist with company announcements, office updates, and employee programs.
• Help foster a positive workplace culture and employee experience.
• Respond to employee requests in a professional and timely manner.
• Health and safety representative responsible for ensuring the safe evacuation of all employees during a fire, or drills. Ensure all employees are trained on proper fire evacuation procedures and protocols. Represent Bacardi at the landlord’s fire safety debriefs and trainings.
• Other ad hoc duties and support of Leadership team members and projects as required

This is a replacement vacancy with an expected hiring salary range of $50-$60K depending on level of experience. This is a hybrid work arrangement.

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

• Previous experience in an administrative, office coordination role preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaborate effectively across teams.

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity.

U.S. applicants have rights under Federal Employment Laws.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

• Competitive Pay Package
• Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
• Retirement/Pension Plan

Health & Wellbeing

• Medical, Critical Illness, and Life Insurance
• Employee Assistance Programs
• Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.