Legal Assistant

Oatley Vigmond is one of Ontario’s leading personal injury law firms, recognized for excellence, compassion, and advocacy. We have been named Law Firm of the Year by Best Lawyers and consistently rank among Canadian Lawyer’s Top 10 Ontario Personal Injury Law Firms. Our team is committed to delivering exceptional legal representation while supporting clients through some of the most challenging periods of their lives. We foster a culture of professionalism, collaboration, and continuous improvement.

We are seeking a highly skilled and detailed Legal Assistant to join our Barrie office. This role requires an experienced litigation professional who thrives in a fast-paced environment and takes ownership of their work. You will play a critical role in supporting lawyers with complex files, managing competing priorities, and ensuring all aspects of litigation are handled with precision and care.

Key Responsibilities

· Prepare, draft, and format legal correspondence, pleadings, and court documents to a high standard

· Proactively manage limitation periods, service deadlines, and litigation timelines

· Maintain accurate, organized, and up to date electronic and physical files

· Upload and manage materials through Case Centre and liaise with court staff as required

· Manage tasks, calendars, coordinate discoveries, defence lawyer meetings and client meetings

· Arrange and confirm litigation related appointments with internal and external parties

· Assemble and quality check motion records, mediation briefs, and pretrial materials

· Process cheque requests for invoices, track disbursements and filing fees

· Manage incoming and outgoing documents including routing to the team and serving and filing court materials

· Maintain consistent communication with clients and provide high level administrative support

Qualifications and Skills

· Minimum 3 years of experience as a Legal Assistant or Law Clerk

· Strong working knowledge of civil law and Ontario court procedures

· Exceptional organizational skills with the ability to manage multiple priorities and deadlines

· Advanced attention to detail and commitment to producing high quality work

· Strong written and verbal communication skills

· High level of professionalism, discretion, and sound judgment

· Proactive, solutions-oriented approach with the ability to anticipate needs

· Proficiency with Microsoft Office and legal systems such as Case Centre, Justice Services Online Portal

Benefits

• Flexible schedule
• Paid time off
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule

• Monday to Friday

Salary

$50,000 - $60,000 per year

Qualified applicants are invited to apply in confidence to Pearl Graham at ***email_hidden***. We thank all candidates for their interest in Oatley Vigmond; however only those selected for an interview will be contacted.

Oatley Vigmond is an equal opportunity employer. We encourage and welcome applications from people with disabilities and people with diverse backgrounds. We provide a workplace that is inclusive and welcoming. Accommodations are available upon request for candidates taking part in all aspects of the selection process. For more information about our firm, please visit our website at