Administrative Assistant

Administrative Assistant

The Greater Essex County District School Board invites applications from qualified, team-oriented individuals for the thirty-five (35) hour per week, full-time, non-bargaining position of Administrative Assistant, within the Human Resources Department.

Job Summary

POSITION: Administrative Assistant

START DATE : July 27, 2026

LOCATION : Administration Building, Human Resources Department

SALARY : $71,143 to $83,720

What we offer

• Extensive benefits
• Enrolment in a defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)
• Staff Wellness Resources
• EAP Program
• Competitive vacation days; plus, additional two-week paid Winter Break

Nature and Scope of Position

Providing administrative support to the Superintendent of Human Resources/Coordinator – by performing duties such as the coordination of workflow for the Superintendent’s portfolio, maintaining the Superintendent’s calendar and arranging meetings. Performing administrative duties as required by the Superintendent of Human Resources. Including (but not limited to)

• Composing and processing letters, documents, tables, reports, etc., of a sensitive and confidential nature.
• Preparation of materials as requested by Senior Administration and/or other team members involved in the process of grievances, compiling data and preparing statistical reports, correspondence, etc.; mailings to staff and other stakeholders; and maintaining accurate records.
• Processing a variety of personnel actions using the Integrated Personnel/Payroll System (IPPS) accurately and expeditiously.
• Providing information to staff regarding personnel-related matters.
• Monitoring documentation related to employment matters for consistency with contractual stipulations.
• Take minutes at Joint Union Management meetings and other meetings as required.
• Initiating responses to inquiries both written and oral.
• Supporting the Collective Bargaining process.
• Compiling, analyzing data and preparing statistical reports.
• Responding to inquiries received by telephone, e-mail and in person.
• Responding to and preparing Freedom of Information Requests.
• Reporting privacy breaches to the Privacy Commission.
• Tracking departmental budgets.
• Coordinating meetings including agenda preparation and recording of minutes.
• Preparation and submission of Ministry of Education reports.
• Additional duties as assigned.

Essential Skills and Qualifications

• A minimum of a 3-year community college diploma or degree in Secretarial Administration/Business Administration/Human Resources with appropriate secretarial skills obtained through alternative education or experience; candidates with significant work experience considered equivalent to the educational requirement will be given consideration for this position.
• A minimum of 3 years of experience in a secretarial or administrative assistant role, preferably in the public sector and/or a multi-union environment.
• A minimum of 2 years experience in the Human Resources field.
• Excellent organizational, communication, interpersonal and customer service-oriented beliefs and skills.
• The ability to articulate and receive/present ideas effectively in oral and written form.
• The ability to work well and communicate well with a variety of people both in the public and within the organization.
• Ability to organize and prioritize work in an environment subject to changing deadlines, stress and interruptions.
• Ability to work independently while demonstrating initiative, sound judgment, excellent communication skills, critical thinking and decision-making skills, strong job and task planning abilities, interviewing, counseling and interpersonal skills, as well as a high degree of discretion when dealing with confidential information.
• Demonstrate full discretion when dealing with confidential matters and information.
• Experience working in and/or knowledge of the educational system is a valuable asset.
• Demonstrate a commitment to and documented success in working to create a fair, inclusive, anti-racist environment for all stakeholders, and to supporting diverse constituencies and populations.
• A good working knowledge of the Board's policies, regulations and administrative procedures and Ministry of Education documents.
• Proficiency in the following software applications: Word processing, spreadsheet, data management, electronic mail and other relevant software programs such as IPPS or other integrated personnel/payroll management system. Candidates may be tested.
• This position may require the incumbent to rarely work outside the regular workday in order to effectively support and accommodate the demands of the Superintendent’s portfolio.

Qualified persons are invited to apply in writing, giving full particulars as to education, qualifications and experience by visiting no later than 4:00pm Thursday June 25, 2026 . You must apply under the actual job posting number: 4044622 (under Management/Professionals) In support of the Board’s Indigenous Protocol, applicants of First Nations, Métis and Inuit descent may apply to ***email_hidden***. In support of the Board's Dismantling Anti-Black Racism Strategy, applicants who identify as Black may apply to View email address on canada.jobradars.com. No other form of submission will be accepted from external candidates.

Kari Bryant, Superintendent of Human Resources

Greater Essex County District School Board

451 Park Street West, Box 210

Windsor, ON N9A 6K1

Posting Number: 2026-107

The Greater Essex County District School Board actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

We recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.

The Greater Essex County District School Board has an accommodation process in place that provides accommodations for employees and applicants. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), the GECDSB strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If

you require an accommodation based on any Code-protected ground under the Ontario Human Rights Code for your interview, testing, and/or practicum, please advise the Recruitment Team member when contacted for an interview, testing and/or practicum. This will ensure that the appropriate accommodation(s) are in place prior to you attending