Executive Assistant to the Director General

Job Responsibility:

Great Minds. One Goal. Canada's Success.

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for a qualified Executive Assistant to the Director General to support the Industrial Research Assistance Program (IRAP) Client Enablement & Governance team. The Administrative Assistant to the Director General would be someone who shares our core values of Integrity, Excellence, Respect and Creativity. Reporting directly to the Director General, IRAP Client Enablement & Governance, the Executive Assistant to the Director General enhances the effectiveness of the Director General by providing professional, multi-skilled and effective administrative support. The Executive Assistant to the Director General is the first line of contact with internal and external clients, responding to requests of a complex and confidential nature and aligning responses to the strategic goals of the organization. The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

• Applicants must respond to all screening questions as indicated, failure to do so will results it automatic disqualification. Please note, there is no need to provide a cover letter.

Education

Successful completion of Secondary School according to provincial standards.

Post-secondary education in administration may be considered an asset .

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant experience* in providing administrative support services at a senior management level- including managing and prioritizing all aspects of a busy executive office.
• Significant experience* in drafting and proofreading minutes, memos and letters.
• Significant experience* with MS Office suite products such as Word, Excel, PowerPoint, Outlook and Teams.
• Significant experience* providing administrative support services to an executive within a federal government context, such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Experience using Sharepoint would be an asset.

• Significant experience is defined as having the depth and breadth of experience that would normally have been gained performing the duties over a period of four (4) years or more.

Condition of Employment

Secret (II)

Language Requirements

Bilingual Imperative CBC/CBC

Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
• Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to follow directions, provide information, explain processes and respond to queries.
• Ability to compose, proofread and edit documents and correspondence in both official languages.
• Ability to manage a number of files in parallel, set priorities, and meet established deadlines.
• Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
• General knowledge of the objectives, procedures and structure of the NRC-IRAP is an asset .

Behavioural Competencies

• Management services - Communication (Level 2)
• Management services - Conceptual and analytical ability (Level 1)
• Management services - Client focus (Level 1)
• Management services - Initiative (Level 2)
• Management services - Results orientation (Level 2)
• Management services - Teamwork (Level 2)

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profile: Management Services

Compensation

Salary under review

From $60,143 to $70,963 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans.

The NRC Advantage

The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you. Let your expertise and inspirations make an impact by joining the NRC.

At the NRC, employee wellness matters. We offer flexible work schedules as well as part-time work to help employees maintain work-life balance. We are one of the few federal organizations that close our offices during the December holiday season. We offer professional learning and development opportunities such as conferences, workshops, and a suite of mentorship, award and recognition programs. Diversity enables creativity and innovation. Fostering a diverse, inclusive, welcoming and supportive workplace is important to us, and contributes to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process. Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.

Help us solve problems for Canada. Grow your career with us today!

Notes

• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (22480) to:

E-mail: View email address on ca.edajobs.com

Telephone: View phone number on ca.edajobs.com

Closing Date: 26 July 2024 - 23:59 Eastern Time