Administrative Representative

Administrative Representative

Winnipeg, MB

Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers! We are a leader among energy companies in North America, recognized for providing highly reliable service and exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that champions safety, supports innovation, and delivers on our commitment to customer service - while actively fostering a diverse, equitable, and inclusive workplace reflective of the communities we serve.

Great Benefits

• Competitive salary and comprehensive benefits package.
• Defined-benefit pension plan for long-term financial security.
• Nine-day work cycle, typically resulting in every other Monday off to support a balanced approach to work, family life and community.

Position Overview:

We are seeking an Administrative Representative to join our Energy Operations & Water Planning Department. Under the direction of the Energy Operations & Water Planning Department Manager, will provide administrative support to the department, as well as other departments within the Integrated Resource Planning Division. This is a term position with an approximate duration of six months.

Responsibilities:

• Provide administrative assistance to the Department Manager.
• Support department staff as well as provide certain support for managers and staff in other departments.
• Lead the organizing of department meetings, team building and recognition events.
• Build and maintain department filing systems, including SharePoint and Teams sites.
• Act as the time and expense administrator, including auditing staff time entry and running reports in HRMS.
• Assist with hiring process including scheduling of candidate interviews and preparing interview materials.
• Support organizational change and help to build a positive environment of support for staff engagement.
• Provide organizational and logistical support for large business meetings.
• Prepare and coordinate travel requests and reconcile expense accounts; book travel including field work and air charters.
• Monitor department budget and operating orders.
• Complete purchase requisitions and service entries.
• Originate and format documents and templates such as reports, recommendations, briefing notes, spreadsheets, and presentations.
• Actively participate in the preparation and progress tracking of the Department's strategic business plan.
• Update the Department SMS Action Plan and provide updates in the SafetyNet/Safety Management System, including auditing and reconciling staff safety training qualifications and assist staff in booking safety training sessions.
• Coordinate, compile and edit various monthly and quarterly reports such as the AP&D Quarterly report on behalf of the department.
• Order, organize and manage safety and office supplies for department staff and stock resource rooms, coordinate furniture and other equipment needs.
• Provide backfill for the Administrative Assistant of the Director of Integrated Resource Planning.

Qualifications:

• Grade 12 education with completion of commercial or vocational special courses and two years of directly related experience; 
  OR
• Grade 12 education with three years of directly related experience.
• Strong desire to support and facilitate the work of others.
• Demonstrated ability to organize, schedule, and complete work on various concurrent assignments with a minimum of supervision.
• Demonstrated independent thinking, sound judgment, and the ability to manage confidential information with discretion and security.
• Ability to establish and maintain effective working relationships.
• Demonstrated analytical abilities, showing good judgment in problem-solving and decision making.
• Possess an expert knowledge of Microsoft Office applications (Word, Excel, Teams, SharePoint, PowerPoint) and SAP (HRMS, eRecruitment), and SafetyNet/Safety Management system.
• Experience in administering calendars as a delegate.
• Demonstrated ability to interpret and apply policies, processes and procedures.
• Demonstrated ability to monitor and track departmental initiatives and business planning items.
• Demonstrated ability to create new methods or modify or adapt existing procedures and practices to meet new or changed conditions.
• Highly developed clerical skills, including a demonstrated knowledge of business English, grammar, and spelling.
• A good knowledge of appropriate Corporate policies and procedures.

Salary Range

Starting salary will be commensurate with qualifications and experience. The range for the classification is $29.20-$38.94 Hourly, $55,954.34-$74,614.54 Annually.

Apply Now!

Note: This employment opportunity is advertised on Manitoba Hydro's career website, and all candidates wishing to apply must do so using our online application system. Ready to join a team that energizes Manitoba and puts safety, innovation, and inclusion at the heart of everything we do? Visit to learn more about this position and to apply online.

Application deadline: JULY 7, 2026.

We appreciate your interest in Manitoba Hydro and thank all applicants. Only those selected for the next stage of the selection process will be contacted.

If you require accommodations during the recruitment process or need this posting in an accessible format, please let us know - we're committed to a barrier-free experience for all candidates.