Office Administrator with bookkeeping experience

Job Responsibility:

Company Overview

Alberta Mountain Air Heating & Air Conditioning is a locally owned and operated HVAC company serving Calgary and surrounding areas. Known for our exceptional customer service, top-quality installations, and professional workmanship, we specialize in heating, ventilation, and air conditioning solutions for residential and light commercial clients. With over 20 years in the business, we're proud to be a trusted name in comfort and efficiency.

Job Summary

We're looking for a dependable, detail-oriented Office Administrator with Bookkeeping Experience to join our team. This dual-role position is essential to the smooth operation of our office and financial processes. You'll be the go-to person for day-to-day administrative tasks, customer support, and keeping our books in order.

Responsibilities

• Greet customers and answer incoming calls and emails professionally
• Schedule service calls and coordinate with field technicians
• Process invoices, payments, and manage accounts payable and receivable
• Reconcile bank statements, credit card statements, and prepare basic financial reports
• Maintain organized digital and paper filing systems
• Assist with payroll data entry and submissions
• Support the management team with administrative and operational tasks
• Maintain office supplies and support basic HR or safety document tracking

Requirements

• 2+ years of experience in an office administrative role
• Bookkeeping experience (formal training or on-the-job experience)
• Proficiency with accounting software (QuickBooks preferred) and Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to handle sensitive financial information with confidentiality
• Experience in a construction, HVAC, or trade-related business is an asset

What We Offer

• Competitive hourly wage or salary (based on experience)
• Health and dental benefits after probation period
• Supportive, down-to-earth work environment
• Stable full-time hours with opportunity for growth
• Be part of a team that values quality, trust, and long-term customer relationships

If you are ready to take on a rewarding role that combines your administrative skills with a passion for customer service, we invite you to apply today at Alberta Mountain Air Heating And Air Conditioning!

Job Type: Full-time

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• On-site parking

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Language:

• English (required)

Work Location: In person

Application deadline: 2025-05-16Expected start date: 2025-05-26