Contract Administrator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting directly to the Subcontracts Manager within the commercial team, the Contract Administrator is responsible for administration, coordination, management, and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.

The individual must have the ability to work as part of the Commercial team, and collaborate with other departments of the organization, to deliver a successful project on time, on budget, to the quality specifications established in the Project Agreement.

What You'll Do Here:

• Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
• Review subcontract information following handover from procurement.
• Identify and minimize areas of contractual risk.
• Administer subcontractors together with Area Manager, monitor their performance, and ensure compliance with subcontract requirements and commercial terms.
• Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Interact with engineering and construction departments to prepare monthly applications for payment for the corresponding subcontracts and change order measurable pay items/lump sum, provided with backup documents/field survey in accordance with contract terms.
• Work in close cooperation with the cost control team to track, evaluate, and monitor costs per applicable disciplines.
• Prepare monthly cost/quantity accruals and forecast monthly incurred costs.
• Assist the Subcontracts Manager in conducting subcontract final account reviews and process back charges, including contractor requests for release of holdback and final payment, ensuring all documentation is received and deficiencies are addressed.
• Perform general contract administration.
• Carry out any other duties and responsibilities assigned from time to time by the Subcontracts Manager and/or Prime Contract Manager.

What You Bring to the Team:

• Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation, and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• International major contractor experience in joint venture environments preferred.
• Experience operating within the Commercial Department of a major project.
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.
• Must be legally eligible to work in Canada.
• Excellent oral and written communication skills.
• Ability to successfully administer multiple complex contracts at the same time.
• Strong technical, communication, organizational, supervisory, and planning skills.
• Working knowledge of contract language and legal requirements of contracts.
• Expertise in documentation organization.
• Excellent people, leadership, and organizational skills.
• Expert numerical competence and spreadsheet aptitude.
• Advanced understanding of contractual, commercial, financial, and project controls.

The expected pay range for this role is $85,000 - $100,000 per year.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.