Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Document Management Specialist

Victor Energy

As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects.

Are you a detail-oriented problem solver who thrives in a fast-paced environment and enjoys bringing structure and accuracy to complex information? Do you take pride in maintaining organized systems, supporting compliance, and improving processes? If so, we want you to join our team as a Document Management Specialist.

In this role, you will support the management, procedural oversight, and document management of Fleet documentation and records. The ideal candidate is proactive, adaptable, and collaborative, with the ability to manage information accurately, navigate changing priorities, and identify opportunities for continuous improvement.

Reporting formally to the Team Lead for Records Information Management at Java Holdings and operationally to Fleet, this role is office-based in Nisku or Calgary, AB and may involve occasional travel within Canada.

Requirements

What Success Looks like…

· Build trust and credibility across companies and stakeholders, influencing outcomes through expertise and collaboration

· Bridge communication between Java RM and Fleet to ensure clarity, alignment, and collaboration

· Provide thoughtful recommendations to improve document management processes, systems, and usability, while maintaining professionalism when recommendations are not adopted

· Take responsibility for actions and outcomes, learning and improving continuously

· Manage changing priorities effectively without compromising accuracy, version control, consistency, or quality

· Stakeholders experience timely, clear, and effective document management support

· Stakeholders increasingly understand document and records management expectations and why it matters for compliance and risk management

· Document management processes evolve over time through the identification and resolution of inefficiencies, duplication, and accessibility gaps

· Organize, classify, maintain, and monitor Fleet documentation in alignment with records management and document control standards, ensuring accuracy, completeness, and compliance

· Serve as the operational interface between Fleet and Systems teams to support alignment and resolution of system-related issues, escalating matters to Java RM as required

· Ensure documents are accurately captured, correctly coded with appropriate metadata, and maintained with strict version control to prevent duplication and outdated records

· Maintain document integrity through version control, ensuring only current and approved documentation is accessible while preventing duplication and obsolete record usage

· Contribute to continuous improvement of document management processes by identifying gaps and recommending enhancements to standards and processes

· Support the development and delivery of document management processes, procedures, governance documents, and training initiatives as required

· Contribute to compliance and governance by supporting adherence to retention requirements, classification frameworks, and document control standards

Qualifications & Experience:

• Post-secondary education in Business Administration, Records Management, Information Management, or a related discipline is considered an asset.

· Minimum 1 year of relevant experience in document management, document control, or a related field; higher experience may compensate for education where applicable.

· Experience with Fleet document management is an asset

· Familiarity with document management systems is required. Experience with M-Files is considered an asset.

Benefits

  • Extended Healthcare Plan (Medical, Disability, Dental & Vision)
  • Group RRSP
  • Group Life - AD&D - Critical Illness Insurance
  • Training & Development
  • Employee Assistance Program - Counseling
  • Paid Time Off
Vacancy posted 21 days ago
Similar jobs that could be interesting for youBased on the Document Management Specialist in Calgary, AB vacancy
  •  ...dedicated to anticipating customer needs. The Role Document Control Specialist reports to the Engineering Manager and is responsible for all document control...  ...Managers to efficiently send and receive project documentation from the Project Team to other Thermon... 
    Suggested
    Contract work
    Work at office

    Thermon

    Calgary, AB
    9 days ago
  • $50k per year

    The OpportunityTetra Tech is adding a Document Controller to our Power team based in Calgary, AB.Why Tetra TechAt Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to... 
    Suggested
    Long term contract
    Internship
    Work at office
    Worldwide

    Tetra Tech

    Calgary, AB
    3 days ago
  •  ...our people to be their best. The Data Document Coordinator is primarily responsible for...  ...coordinating closely with the Data Document Specialist. Responsibilities Update the...  ...prioritize tasks and high level of time management skills. Total Rewards At Blackline... 
    Suggested
    Internship
    Work at office
    Flexible hours

    Blackline Safety

    Calgary, AB
    23 days ago
  •  ...Working as part of a team, the Document Controller is responsible for quality checking, registering, classifying, managing, tracking, filing and transmitting electronic project deliverables in an electronic document management system (EDMS). The successful candidate will be... 
    Suggested

    Rangeland Engineering

    Calgary, AB
    23 days ago
  •  ...seeking a dedicated and detail-oriented Configuration Management/Data Management (CM/DM) Specialist to join our Engineering and Integrated Logistics...  ...system. Maintain the technical library, including documentation processing, control of withdrawals, and maintaining current... 
    Suggested
    Long term contract
    Permanent employment
    Temporary work
    For subcontractor

    Raytheon

    Calgary, AB
    12 days ago
  •  ...customers, and empower our people to be their best. The Alert Management Specialist reports to the Manager, Alert Management Specialists. This...  ...to identify and correct errors or inconsistencies in data, documents, and processes. Pays careful attention to the finer... 
    Full time
    Internship
    Flexible hours

    Blackline Safety

    Calgary, AB
    a month ago
  •  ...You Would Do in This Role The  Junior Document Control Analyst reports to the Project...  ...of Document Control and Document Control Manager, also works closely with the project managers...  ...engineering-generated and vendor documentation in an Electronic Data Management System... 
    Full time
    Work at office
    Work from home
    Flexible hours

    Vista Projects Limited

    Calgary, AB
    a month ago
  •  ...Project Specialist, Transmission Assets WHO WE ARE Our Power, Your Possibilities...  ...business.  Reporting to the Commercial Manager this role’s primary responsibility is to...  ...all discussions and outcomes are clearly documented for purposes of filing TransAlta’s GTA and... 
    Long term contract
    For contractors
    Work at office
    Remote work
    Flexible hours

    TransAlta

    Calgary, AB
    21 hours ago
  •  ...About the role:  As a member of the Supply Chain Management team, the Contract Specialist supports day-to-day market testing initiatives, contract...  ...accurately, supplier performance is recorded, and all documentation is maintained in accordance with organizational policy... 
    Contract work
    Internship
    Work at office

    Hays

    Calgary, AB
    5 days ago
  • $95k - $125k per year

     ...Our Project Management Office is currently looking to add a PMO Process Specialist to our growing team, based in Calgary, AB; Edmonton...  ...project delivery to design, document, and drive the adoption of the...  ...Process Development & Documentation Develop PMO procedures, standards... 
    Contract work
    For contractors
    Internship

    Valard Construction

    Calgary, AB
    a month ago
  • Identity & Access Management (IAM) Specialist – BFSI Location: Calgary, Alberta About the Role We are seeking an IAM Specialist to manage identity governance, authentication, authorization, privileged access, and access lifecycle management across enterprise financial... 

    NavitasPartners

    Calgary, AB
    9 days ago
  •  ...registering new suppliers and subcontractors in the company’s vendor management system; Prepare individual package plans for approval from...  ...team to verify that deliveries satisfy the requirements and document any overages, shortages or damaged materials; Establish and... 
    Full time
    Contract work
    For subcontractor
    Flexible hours

    Cooec

    Calgary, AB
    15 days ago
  • $75k - $100k per year

     ...with their most complex legal matters. Specialist, Proposals & Pursuits The Role The...  ...working independently, applies a project management mindset to their work and demonstrates a...  ...Create and enhance visually compelling documents by applying advanced formatting and design... 
    Work at office

    Bennett Jones

    Calgary, AB
    6 days ago
  •  ...from you. Hatch is seeking Contracts Specialists for its offices in Mississauga, and...  ...projects. The ideal candidate should have management and negotiation skills with extensive experience...  ..., process and implement contractual documents and change notices in a timely manner,... 
    Long term contract
    Contract work
    Work at office
    Local area
    Flexible hours

    Hatch

    Calgary, AB
    22 days ago
  •  ...collaborative Fleet Transition Specialist to join our Technical...  ...team. This role is critical in managing the seamless transition of...  ...managing a wide range of documentation related to aircraft transactions...  ...to support strategic fleet management decisions. Key... 
    Internship
    Work at office
    Flexible hours

    WestJet

    Calgary, AB
    9 days ago
  •  ...takes to be our next Ecommerce Marketplace Specialist. You’ll love working here… You’ll be...  ...cases, and data with precision. You’ve managed real ASINs, made live listing updates,...  ...managing cases end-to-end, providing the right documentation, and escalating strategically when... 
    Hourly pay
    Flexible hours

    AlgaeCal

    Calgary, AB
    8 days ago
  •  ...in This Role The System Integration Specialist sits at the intersection of...  ...engineering platforms (AVEVA, Plant 3D, document management systems, databases) Developing and enhancing...  ...process automation Producing clear documentation, workflows, and training materials for... 
    Full time
    Work at office
    Work from home
    Flexible hours

    Vista Projects Limited

    Calgary, AB
    10 days ago
  • $55.98k - $70.84k per year

     ...Student Experience & Success, Enrolment Management, International Education and Planning &...  ...the Role Admissions and Recruitment Specialists advise prospective students on their program...  ...be submitted in one .pdf formatted document. Please title your .pdf document as follows... 
    Full time
    Work at office
    Afternoon shift

    Mount Royal University

    Calgary, AB
    11 days ago
  •  ...justice.SummaryWe are looking for a Systems Specialist, FP&A to join our FP&A Systems team....  ...your team to take ownership of ticket management and bug fixes to keep our systems...  ...support end users by providing training, documentation, and troubleshooting for our systems.We... 
    Work at office
    Local area
    Flexible hours
    1 day per week

    Clio

    Calgary, AB
    13 days ago
  •  ...protect, and intelligently manage their homes and businesses....  ...and curious Senior Marketing Specialist to join our team. This role...  ...optimization initiatives by documenting best practices and identifying...  ...Develop and maintain process documentation and enablement materials,... 
    Remote work
    Shift work

    NRG Energy

    Calgary, AB
    13 days ago
  • $47k - $55k per year

     ...future ready. Security, risk management, and data integrity are at...  ...for an experienced Support Specialist to join our support team, primarily...  ...interactions are well-documented, complete, and managed in...  ...les interactions soient bien documentées et conformes aux processus et... 
    Full time
    Apprenticeship
    Summer holiday
    Local area
    Remote work
    Night shift
    Weekend work

    Paramount Commerce

    Calgary, AB
    16 days ago
  •  ...resources to our world. Job Description As a Recruitment Specialist, you will be responsible for sourcing, evaluating, and...  ...lifecycle, working closely with recruitment coordinators, hiring managers, and business stakeholders to ensure a seamless and efficient process... 
    Full time
    Local area

    FLINT Corp.

    Calgary, AB
    5 days ago
  •  ...Marketing Business Unit is actively hiring a Senior Marine Exports Specialist to join a high-performing team at the center of our integrated...  ...including vessel marketing, freight optimization, and contract management, while building strong customer relationships and coordinating... 
    Long term contract
    Contract work
    For contractors
    Remote work
    Flexible hours
    Shift work

    Pembina Pipeline Corporation

    Calgary, AB
    21 hours ago
  • $86.4k - $101.7k per year

     ...Canadian Blood Services is looking for a Regular full-time Specialist - Physical Security & Compliance to join our dynamic...  ...continuous improvement, and ensuring compliance through documentation, change management, and training support. Formula for success Drawing... 
    Full time
    Immediate start
    Monday to friday
    Shift work

    Canadian Blood Services

    Calgary, AB
    2 days ago
  •  ...Sales Specialist - Risk Mitigation Would you like to play a critical role in managing commercial risk and ensuring high-quality proposals...  ...development, contract management, and commercial governance,...  ...execution, amendments, and documentation control Maintaining accurate... 
    Contract work
    Internship
    Work at office
    Worldwide
    Flexible hours

    Baker Hughes

    Calgary, AB
    8 days ago
  •  ...Title: Gyro Field Specialist Location: Calgary, AB Contract length: 1 year Start...  ...Responsibilities: Cooperate with management in promoting, developing, and maintaining...  ...Ability to complete accurate field documentation, service quality records, job reports,... 
    Full time
    Contract work
    For contractors
    Local area
    Immediate start
    Remote work
    Worldwide

    NES Fircroft

    Calgary, AB
    8 days ago
  •  ...Job Responsibility: Credit Specialist (Part Time) Location: Calgary Head Office Job status: Part Time Permanent Department...  ...parties with the appropriate credit information on Gibson. Manages all legal documentation surrounding credit including confidentiality agreements,... 
    Permanent employment
    Full time
    Part time
    Work at office
    Flexible hours

    Gibson Energy

    Calgary, AB
    11 days ago
  • $20 - $21 per hour

     ...day in a life of a Customer Solutions Specialist: Customer Engagement & Sales Build...  ...methods such as cross-selling. Account Management & Collections Manage customer...  ...delivery paperwork and ensure accurate documentation for lease and finance applications.... 
    Weekly pay
    Long term contract
    Flexible hours
    Shift work

    easyhome

    Calgary, AB
    25 days ago
  • $50k - $65k per year

     ...Prior experience working within a SaaS (Software as a Service) or B2B tech environment. Experience with CRMs (customer relationship management), and SEPs (sales engagement platforms). A demonstrated ability to consistently hit or exceed activity metrics and performance... 
    Full time
    Work at office
    Remote work
    Flexible hours
    Shift work

    BluWave-ai

    Calgary, AB
    3 days ago
  •  ...Senior Electrical Reliability Specialist – Motors & Rotating Equipment Overview We are...  ...& Controls Analyze electrical system documentation, including: Single-line diagrams...  ...supplying engineers, designers, project managers, and other technical and professional services... 
    Long term contract
    Permanent employment
    Worldwide
    Calgary, AB
    16 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Document Management Specialist. Be the first to apply!