Executive Assistant

I'm looking for an Executive Assistant for Entity Elevation to help with client work, administration, research, outreach, mailing list growth, and member support.

There are lots of little tasks I need off my plate. I need someone who can take responsibility for them, stay organized, and follow through without constant reminders.

The three most important requirements

• Strong written and spoken English. You need to be comfortable communicating directly with clients, staff, and potential partners, including on Zoom calls.

• Consistent availability. Most of the work is flexible, but we need two to three hours of overlap between 9:00 a.m. and 4:00 p.m. BC Pacific Time on at least three agreed days each week.

• Initiative and follow-through. You need to work independently, keep track of what needs to happen, and follow up when someone hasn't responded.

What you'll be helping with

• Keep track of orders and ongoing client work. Collect missing information from clients and follow up with clients and staff so work can be completed on time.

• Research podcasts, video interviews, workshops, summits, and other speaking opportunities where we can promote the Surge Command Center to local businesses and digital marketing agencies. Contact organizers and hosts, follow up, and help secure speaking arrangements.

• Research potential partners and other opportunities to grow the business, then help with outreach and follow-up.

• Propose mailing list growth ideas and campaigns, put approved plans into action, and track the results.

• Collect and organize information, check the accuracy of AI research, and expand on it so we can build an action plan.

• Use AI for research, admin, SOP creation and management, and organization.

• Handle basic member support inquiries, including registration, payment issues, cancellations, and basic product questions.

• Help with basic website updates, member administration, training materials, scheduling, and other admin tasks.

What else you'll need

• A reliable computer and internet connection, a microphone, and a quiet place where you can join Zoom calls and attend weekly meetings on time.

• A positive attitude and an interest in learning how to help a business grow.

• The ability to learn new tools and tasks on your own, ask useful questions, and keep me informed when something needs my attention.

• Willingness to use screen capture and time tracking software while you work. You will be required to run online software that takes intermittent screen shots and tracks your time for this position.

You don't need to know how to do everything on this list already. I'm looking for someone who's highly organized, ambitious, and willing to learn. I'm available for questions and guidance, and you'll also need to learn some things independently.

Experience with client coordination, outreach, email marketing, member support, website administration, or creating SOPs is useful. Automation experience is a bonus.

Hours and pay

This is a remote contractor position, generally 10–20 hours per week. Hours will vary with the work available. The starting rate is $7–$10 USD per hour. Applicants based in the Philippines are preferred.

How to apply

Our application process starts with a Step 1 form, which includes an English test. Selected applicants will then complete a skills assessment and a short video response before an interview. Please read the application instructions carefully and complete every required question.

Complete Step 1 here:

Use the same email address for your Hubstaff application and the form.