Transportation Administrator

Cambridge Head Office
Cambridge, ON N3E0A1, CAN

Description

Transportation Administrator

Employment Type: Full Time Permanent

Division: P&H Milling

Location: Cambridge, ON

Shift: Remote Afternoon Shift (4 pm – 12am)

Who We Are

Parrish & Heimbecker, Limited (P&H) is a Canadian, family-owned company with over 115 years in agriculture. We operate across four divisions: Grain & Crop Inputs, Flour Milling, P&H Foods, and New-Life Mills, delivering trusted solutions from crop inputs and grain handling to flour milling, livestock nutrition, and egg production. By connecting Canadian farms to tables across the country and beyond, we’re committed to quality, innovation, and sustainability as we shape the future of food and agriculture.

Your Team

P&H Milling: P&H Milling is Canada’s largest Canadian-owned milling company, producing high-quality flour and cereal products for bakeries, food manufacturers, and consumers. From coast to coast, we transform Canadian wheat into trusted products that feed families at home and abroad.

We are seeking an organized, detail-oriented Transportation Administrator for our P&H Milling team’s remote afternoon shift (4 p.m. – midnight). This role provides after-hours support across all dispatch boards, assists drivers and third-party logistics (3PL) carriers, monitors shipments, and addresses changes and disruptions. Responsibilities include accurate recordkeeping, clear handovers to the day team, proforma processing, and invoice settlement. The ideal candidate works independently, communicates clearly, and responds effectively to changing priorities.

Day to Day

• Provide after-hours transportation support across all dispatch boards.
• Track and trace all loads to monitor on-time performance and identify potential delays.
• Support drivers and third-party logistics (3PL) carriers with after-hours issues, respond promptly to schedule changes and service disruptions, and elevate matters as needed.
• Communicate updated dispatch instructions and pickup or delivery arrangements to drivers, carriers, and internal teams in a timely manner.
• Maintain accurate shipment details, schedules, and status updates in Descartes, Samsara, and other relevant systems.
• Ensure a clear handover to the day team, documenting outstanding issues, schedule changes, and any actions requiring follow-up.
• Review and process transportation proformas, settle transportation invoices, and follow up on discrepancies.
• Other duties as assigned to support the Transportation Department.

What You’ll Bring

• Post-secondary education in supply chain management, logistics, or a related
• Strong working knowledge of Microsoft Office with the ability to adapt and learn various software systems.
• Experience in the transportation/logistics industry, particularly in dispatching, is preferred.
• Knowledge of commercial transportation regulations, the Ontario Highway Traffic Act, and Hours of Service (HOS) requirements are considered an asset.
• Strong analytical and problem-solving skills.
• Ability to work independently as well as in a team environment.
• Ability to manage after-hours priorities across multiple dispatch boards and respond effectively to changing schedules.
• Experience with Descartes OnDemand and Samsara is considered an asset.

Why Join Us

At P&H, our people are our priority. We’re committed to fostering a workplace that supports professional growth, well-being, and a strong sense of community. Join a team that shares your Passion & Heart for Canadian agriculture, and take advantage of benefits designed to help you thrive and succeed:

• Comprehensive Health Coverage (Medical, Dental, and Vision)
• RRSP Matching Program
• Paid Time Off and Wellness Initiatives
• Learning and Development Opportunities
• Tuition Reimbursement
• Employee Assistance Program

P&H does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants. All applications are reviewed by a member of our Talent Acquisition team or hiring team.